People and Culture Adminstrator

Job Description:

The People and Culture Administrator plays a vital role in supporting the day-to-day operations of the People & Culture function and overall administration support to Jord Group. This role requires a high level of attention to detail, discretion, and strong interpersonal skills to support both the team and broader organization.
Duties and Responsibilities:
Maintain and update P&C database and other P&C information systems with accuracy and confidentiality. Handle end-to-end recruitment processes, including job postings, candidate coordination, interview scheduling, and documentation. Assist with onboarding of new employees, including arranging joining kits and managing documentation. Support preparation of employment contracts, offer letters, and HR-related communications. Provide leave balance reports on a monthly basis for payroll processing. Assist in insurance documentation and coordinate submission of staff claims. Assist with coordination and logistics for company events, celebrations, and team-building activities. Act as a point of contact for general employee queries, ensuring timely and professional responses or escalation where needed. Maintain up-to-date employee records in line with company policy and compliance requirements. Maintaining travel system and act as travel booker including processing of required visas (such as work or business visas) Support coordination of facility needs and any renovations or office-related improvements. Support the coordination of learning sessions, maintain training records, and help track participation and completion. Maintain confidentiality and uphold ethical standards in all employee interactions and data handling. Provide timely, efficient executive support to the People and Culture Manager Provide general office administration support as required Ensure the office environment is well-maintained and adheres to company standards and safety protocols. Adhere to all Jord company policies and IMS requirements Skills and Experience:
At least 5 years experience in People & Culture Administration with appropriate tertiary qualifications and demonstrated relevant human resources professional experience Experience working in a customer focused and fast paced professional environment High attention to detail and ability to manage confidential information. Excellent computer skills including advanced skills in MS Office computing applications Excellent written and oral communication, interpersonal and customer service skills and the capacity to deal confidently and courteously with people at all levels Sound analytical and problem-solving skills Ability to work independently with minimal supervision and collaboratively as part of team in a dynamic work environment Strong organizational skills, ability to successfully complete several tasks concurrently, maintain high levels of attention to detail, maintain documentation and record keeping, and meet deadlines