P2P

• Responsible for executing defined scope of work agreed with the client and making sure the SLA & KPI targets are consistently met.
• Ensure effective customer and supplier relationships and support the business needs.
• Accountable for maintaining quality and service standards for the project and delivery continual improvement.
• Understand incoming requests, check quality requirements, follow up with requester where required (by phone, email) to ensure specifications of the Purchase Requisitions.
• Verify purchase requisitions for accuracy, completeness, and compliance with company policies and procedures.
• Generate purchase orders based on requisitions received from different Operating Unit Buyers
• Ensure proper documentation of Purchase Orders
• Update requisition / PO creation process.
• Improve the efficiency and effectiveness of procurement operations.

Purchase Order Creation:

• Verify purchase requisitions for accuracy, completeness, and compliance with company policies and procedures.
• Generate purchase orders based on requisitions received from different Operating Unit Buyers
• Ensure proper documentation of Purchase Orders

Vendor Communication:

• Liaise with vendors to confirm PO acceptance, delivery schedules, past due cases.
• Liaise with Buyers to resolve discrepancies and delivery issues if any.
• Maintain strong relationships with vendors to facilitate smooth transactions and resolve any issues promptly.

Order Tracking and Management:

• Monitor the status of purchase orders to ensure timely delivery of goods and services.
• Track shipments and communicate with suppliers to address any delays or issues.
• Coordinate with receiving departments to confirm receipt of ordered items and resolve discrepancies as needed.

Preferred Qualifications:

• Bachelor's degree in business administration, supply chain management, or related field preferred.
• Proven experience in purchase order management or procurement role.
• Strong diligence and accuracy in data entry and record-keeping.
• Effective communication, prioritize workload.
• Knowledge of supply chain management principles and practices.
• Proficiency with Microsoft Word and Excel

Professional Skills:

• Ability to work creatively and analytically in a problem-solving environment.
• Ability to work comfortably with all levels of the organization and fast-paced team environment.
• Initiative-taker, multi-task, flexible, demonstrating initiative and confidence.
• Thorough/detailed approach to work
• Proven ability to work independently and as a team member, with success contributing to a collaborative environment.
• Excellent communication skills written and verbal including formal presentation skills (needs to be able to build relationships over the phone without meeting suppliers /customers on a regular basis)
• Good organizational, multi-tasking, and time management skills