P2P Analyst

Role & responsibilities

Job Purpose

The role of an Accounts Payable Representative is to ensure the timely and accurate processing of Invoices and ensure timely and accurate payments are made for goods and services purchased by the organization. This role also involves processing and auditing capabilities to ensure invoice accuracy and adherence to proper accounting procedures.

Responsibilities

• Accurately key invoices into SAP in a timely manner.
• Experience in Optical character Recognition (OCR) Indexing and validation activities
• Process all type of Invoices (PO, Non-PO, Recurring, Utility, Freight etc.) received from different channels
• Manage all type of invoice exceptions and discrepancies related to Invoices and credit notes
• Assist the internal audit (Peer to peer) process by complying with corporate policy and conducting self-audits.
• Assist in resolving past due invoices for vendors using SAP and manage communications with vendors on invoices discrepancies.
• Communicate with vendors, Cintas AP teams, Locations, Procurement and cost center managers.
• Review and comply with all corporate policies.
• Perform all other duties as assigned.

Behavioral Skills

• Teamwork and Collaboration: Work cooperatively as part of a team and value others' input.
• Attention to Detail: Manage, track, and attend to multiple pieces of information, ensuring accuracy.
• Maintaining Confidentiality: Use confidential information professionally to achieve collection targets.
• Drive for Results: Focus on assessing, measuring, and improving performance.
• Customer Focus: Identify and meet the needs of internal and external customers.
• Self-Management: Manage own motivation and feelings to help the group function well.
• Self-Confidence: Function independently with confidence in challenging situations.
• Information Seeking: Desire to know more and seek information to inform decisions.

Technical Skills

• Data Management: Provide technical guidance on acquiring, organizing, protecting, and processing data.
• Verbal Communication: Use clear and effective verbal communication skills.
• Planning and Organizing: Plan, organize, prioritize, and oversee activities to meet business objectives.
• Computer Skills: Support business processes using standard office equipment and software packages.
• Costing and Budgeting: Perform costing, budgeting, and finance tasks.
• Compliance: Achieve full compliance with applicable rules and regulations.

Education and Experience

• High School Diploma or GED required.
• Accurate typing and 10 keypad experience.
• Knowledge of Microsoft Excel.
• Experience with SAP and billing preferred.

Additional Information

• Attendance is an essential function of the job