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Maxim Ai
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Operations Associate

Operations Associate

Maxim Ai

2 - 7 years

6 - 10 Lacs

Bengaluru

Posted:11 hours ago| Platform:

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Skills Required

Procurement Business administration Payroll Legal compliance Vendor Management Operations Recruitment Logistics Business operations

Work Mode

Work from Office

Job Type

Full Time

Job Description

Maxim is an end-to-end evaluation and observability platform that helps teams simulate, evaluate, and monitor AI agents so they can ship reliably and 5x faster.
We support every stage of the AI development lifecycle: from experimentation and prompt versioning to agent simulations, large-scale evaluations, and continuous quality monitoring. Teams use Maxim to test across thousands of real-world scenarios, automate human and programmatic evaluations, debug workflows in production, and collaborate efficiently all without changing code. Our goal is to help development teams move fast and ship high-quality AI products with confidence.

About the Role

As an Operations Associate, you will play a pivotal role in ensuring the smooth functioning of our business operations. You ll work closely with the CEO, taking ownership of critical processes and supporting the company s growth across administration, people operations, finance, legal, compliance, and vendor relations.

What You ll Do Workplace Vendor Operations

- Manage vendor relationships, logistics, and service contracts - Act as the single point of contact for all external partners and providers - Oversee office setup, maintenance, daily ops, and procurement (IT equipment, supplies, etc.) - Handle office merchandise: source vendors, manage design and orders, track inventory, and coordinate distribution - Ensure smooth delivery and reliable service through strong vendor partnerships - Plan and coordinate internal events, meetings, and offsites.

People Administration

- Draft and maintain HR policies, employment agreements, and employee insurance policies.
- Manage onboarding, offboarding, employee benefits, and updates to insurance coverage. - Maintain accurate records for all operational activities. - Ensure clear internal communication across teams for operational updates.

Finance, Legal Compliance

- Coordinate with CA/finance teams for monthly reporting, GST filings, payroll, and insurance renewals. - Prepare MIS reports, manage documentation, and ensure timely submissions. - Scrutinize all legal documents and contracts for accuracy and completeness; liaise with legal advisors for documentation, NDAs, trademarks, and compliance. - Ensure regulatory requirements are met and all documentation is up to date. - Continuously assess and improve operational workflows for greater efficiency and scalability.

Talent Operations

- Source, screen, and coordinate interviews for technical and non-technical roles. - Maintain candidate pipelines and manage recruitment tools.

What We re Looking For

- You have 1 2 years of experience in operations, HR, or business administration (startup experience is a plus) - You re highly organized, detail-oriented, and reliable you get things done - You communicate clearly, both in writing and speaking - You re comfortable juggling multiple priorities and figuring things out as you go - You re confident using spreadsheets, documentation tools, and recruitment platforms - You ve handled vendor management, negotiation, or process improvements before

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Operations Associate