Office & Project Administrator

We are seeking an experienced and motivated Office & Project Administrator to join our start-up team in Ahmedabad. The successful candidate will be responsible for assisting with,

Key Responsibilities:

• Support the creation and updates of project trackers, resource allocations, and deliverable checklists.
• Coordinate with internal teams to gather project inputs, timelines, and support documentation.
• Maintain organised digital records for project folders (emails, reports, submissions, templates).
• Assist in preparing reports, meeting minutes, and presentations for internal and client use.
• Help track project deadlines and follow up with teams to ensure timeless submissions.
• Support the Director and Project Leads in monitoring team workload using shared databases.
• Schedule internal review and coordination meetings as per UK and India time zones.
• Prepare meeting agendas, track action items, and follow up on pending tasks.
• Help implement and refine Standard Operating Procedures (SOPs) in line with the Company’s quality standards.
• Liaise with both UK and India team members to support smooth handovers and information sharing.
• Escalate critical follow ups or unresolved issues to superiors promptly.
• Provide general office and admin support when required by senior staff.
• Handle ad-hoc tasks such as data formatting, research support, vendor co-ordination etc.

Required Skills & Qualifications:

• Graduate in Commerce, Business Administration or related field (B.Com, BBA strongly preferred)
• 0–3 years of experience in project coordination, administration, or internship in a similar role
• Excellent MS Office skills, particularly Outlook, Excel and Word
• Fluent in English – Both written and verbal
• Strong organizational and multitasking skills
• Familiarity with project management tools such as Zoho Books, Xero etc.
• Ability to work independently and as part of a team, collaborative attitude with proactive follow-up skills
• Strong attention to detail and ability to meet tight deadlines

Preferred Skills & Qualifications:

• Familiarity with MS Teams, SharePoint or Document Control systems
• Exposure to international project environments
• Certification in Project Administration or MS Excel
• Candidates from Ahmedabad/Gujarat will be preferred (this is an office-based role, not remote).