Office Executive

Job Summary: We are hiring a Junior Office Executive to handle critical back-office responsibilities with a strong focus on document filing and bank reconciliation. The role also includes supporting billing, dispatch coordination, and stock entry tasks. This is a junior-level position ideal for someone organized, trustworthy, and eager to learn the fundamentals of office and accounts operations. Key Responsibilities: 1. Documentation & Filing - Maintain well-organized physical and digital filing systems Invoices, delivery challans, purchase orders Bank statements, payment proofs, receipts Stock and dispatch records Ensure documents are correctly labeled and easy to retrieve. Assist in preparing and maintaining documentation required for audits or inspections. 2. Bank Reconciliation : Update daily cash and bank transaction records. Match bank statements with internal records and flag discrepancies. Assist the accountant in preparing monthly bank reconciliation statements. Keep copies of cheques, deposit slips, and NEFT/RTGS entries filed properly. 3. Billing & Dispatch Support: Generate invoices and delivery challans based on dispatch reports. Share documents with clients and coordinate dispatch with transporters or couriers. Maintain dispatch registers and tracking logs. 4. Stock Register Maintenance: Assist in updating stock inward/outward logs manually or in software. Coordinate with the store/assembly team to record daily movement of goods. Participate in periodic stock-taking exercises. Candidate Requirements: Education: B.Com, BBA, or Diploma in Office Administration/Accounts Experience: 1–2 years in office support or junior accounts/admin roles Skills: Proficiency in MS Excel and basic billing/accounting software (Tally/Zoho/Busy) Attention to detail and strong record-keeping discipline Basic understanding of financial transactions and reconciliation