Office Administrator

Job Responsibilities of an Office Administrator:

Administrative Support:

Manage office supplies and inventory.

Handle incoming and outgoing correspondence.

Organize and schedule meetings and appointments.

Prepare and distribute memos, emails, and other communications.

Office Management:

Maintain office policies and procedures.

Oversee office cleanliness and organization.

Manage relationships with vendors and service providers.

Ensure office equipment is properly maintained and serviced.

Record Keeping:

Maintain and update office records, databases, and filing systems.

Ensure the confidentiality and security of data.

Prepare reports and presentations as needed.

Financial Administration:

Handle basic bookkeeping tasks, such as invoicing and tracking expenses.

Assist in budget preparation and financial planning.

Process payroll and manage employee benefits.

Human Resources Support:

Assist with the recruitment process, including posting job ads and coordinating interviews.

Maintain employee records and assist with onboarding new hires.

Handle employee inquiries and provide administrative support to HR functions.

Communication and Coordination:

Act as a point of contact for internal and external communications.

Coordinate and communicate with various departments and stakeholders.

Organize and coordinate company events, workshops, and meetings.

Customer Service:

Greet visitors and handle inquiries.

Provide support to clients and customers as needed.

Address and resolve complaints or issues in a timely manner.

Skills Required for an Office Administrator:

Organizational Skills:

Strong ability to manage multiple tasks and priorities.

Excellent time management and problem-solving skills.

Communication Skills:

Strong verbal and written communication abilities.

Good interpersonal skills and the ability to work with diverse teams.

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Email

Familiarity with office management software (e.g., SAP, Oracle).

Detail-Oriented:

High attention to detail and accuracy in work.

Ability to maintain confidentiality and handle sensitive information.

Customer Service Skills:

Strong customer service orientation.

Ability to handle complaints and provide solutions effectively.

Financial Acumen:

Basic knowledge of accounting and financial management.

Experience with bookkeeping and payroll processing.

Adaptability:

Flexibility and the ability to adapt to changing priorities and environments.

Problem-solving attitude and the ability to handle unexpected situations.

Teamwork:

Ability to work collaboratively with others.

Strong sense of responsibility and reliability.

Professionalism:

Professional demeanour and appearance.

Strong work ethic and commitment to excellence.

Job Type: Full-time

Pay: ₹20,000.00 - ₹22,000.00 per month

Schedule:

• Day shift

Ability to commute/relocate:

• Marol Naka, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• total work: 1 year (Required)

Language:

• English (Required)

Work Location: In person