Office Administrator

Role & Responsibilities

• External vendor\partner coordination and support.
• Invoice management. Follow up on receivables with the customers.
• Update internal databases (e.g., record attendance, expenses, etc.)
• Assist the payroll department by providing relevant employee details.
• Maintaining candidate records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Answer hr queries.
• Self-screen the resumes of the engineers and architects to understand the profile before the interview.
• Daily/Weekly/Monthly Reports (daily attendance calculation, punch calculation, attendance log, etc.)
• Coordinating office activities and operations to secure efficiency and compliance with company policies.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Manage payroll, bookkeeping procedures and banking-related coordination.
• Create and update records and databases with personnel, financial and other data.
• Track stocks of office supplies and place orders when necessary.
• Assist colleagues whenever necessary in office administration.
• Maintain software and application license renews, other contracts, insurances etc
• Coordinate with external audit committee and prepare timely documents and records.
• Prepare documents for tender application and others timely and independent.
• Good Interpersonal communication, problem-solving skills & good ethical behaviour.
• Fluency in the local language - kannada is an added advantage.
• Writing official letters eloquent in Kannada and English language.

Skills & Qualifications

• Any degree or experience in a relevant field or diploma/degree in commerce.
• Proficient computer knowledge.
• Ability to maintain a positive attitude.
• Must be self-motivated and disciplined to work with limited supervision.
• Good verbal and written communication - Kannada, English
• Prioritization and problem-solving.
• Attention to detail.
• Ability to work as part of a team.
• Ability to work under pressure.