Office Administrator

0 years

2 - 0 Lacs

Posted:1 day ago| Platform: SimplyHired logo

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Work Mode

On-site

Job Type

Full Time

Job Description

About Bigship
Bigship is India’s first business hub that offers you solutions for all your eCommerce business needs. This is a robust platform for a best-in-class shipping experience for all the social sellers, marketplace sellers, shop owners and high-volume eCommerces. Focus on growing your business while we help you keep your costs and tasks in line. Keep connected and make us a part of your success story.

Location - Chandivali

Job Summary: The Admin Executive plays a crucial role in maintaining the smooth and efficient operation of the administrative functions within the organization. This position involves a wide range of responsibilities, including office management, coordination of administrative activities, and ensuring adherence to company policies and procedures.
Key Responsibilities:

  • Office Management:
  • Oversee the day-to-day operations of the office, ensuring a clean, organized, and conducive working environment.
  • Manage office supplies, equipment, and facilities to ensure seamless functionality.

2. Administrative Support:

  • Provide administrative support to various departments and executives.
  • Handle incoming calls, emails, and other communications, directing them to the appropriate personnel.

3. Documentation and Record-Keeping:

  • Maintain and organize files, records, and documents both in physical and digital formats.
  • Ensure confidentiality and proper handling of sensitive information.

4.Meeting Coordination:

  • Schedule and coordinate meetings, conferences, and appointments.
  • Prepare meeting agendas, take minutes, and distribute relevant documentation.

5.Travel Arrangements:

  • Make travel arrangements for executives and other employees as required.
  • Coordinate logistics for business trips, including accommodation and transportation.

6. Vendor Management:

  • Liaise with vendors and service providers for office supplies, maintenance, and other services.
  • Negotiate and manage contracts with vendors to ensure cost-effectiveness.

7.Compliance and Policy Adherence:

  • Ensure compliance with company policies and procedures.
  • Assist in the development and implementation of administrative policies.

8.Event Coordination:

  • Plan and coordinate company events, workshops, and training sessions.
  • Manage logistics and ensure events run smoothly.

9.Budget Tracking:

  • Assist in monitoring and tracking departmental budgets.
  • Report any discrepancies or issues to the appropriate management personnel.

10. Desktop Support:

  • Install, configure, and maintain desktop hardware, operating systems, and software applications.
  • Perform routine maintenance and updates on desktops and laptops.

Qualifications and Skills:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Proven experience as an Administrative Assistant, Admin Executive, or similar role.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficient in MS Office applications and basic knowledge of office equipment.
  • Familiarity with office management software and tools.
  • Ability to handle confidential information with discretion.

Job Type: Full-time

Pay: ₹20,000.26 - ₹30,000.40 per month

Schedule:

  • Day shift

Work Location: In person

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