Office Administrator

As an Assistant in this role, you will be responsible for a variety of tasks to support the smooth operation of facility management. Your key responsibilities will include: - Assisting in managing the access card system and supporting visitor entry and exit procedures to ensure security and smooth flow. - Helping inspect and maintain fire safety equipment, electrical systems, and AC units to ensure they are in good working condition and compliant with safety standards. - Supporting the housekeeping team and assisting in implementing pest control measures to maintain cleanliness and hygiene across the facility. - Managing conference room schedules, ensuring rooms are available and properly set up for meetings and events. - Assisting in the issuance and tracking of beverage coupons and managing petty cash distribution for small operational needs. - Processing bills, tracking I&FM-related tasks, and following up on pending actions to ensure timely completion of daily operations. - Ensuring proper waste disposal practices are followed, promoting sustainability and maintaining cleanliness. - Supporting the management of external document storage services and assisting with the deployment and organization of facility assets. - Coordinating ongoing maintenance tasks, assisting with project initiatives, and supporting any infrastructure improvements under the guidance of senior staff. - Maintaining ISO/ISMS registers, forms, and documentation to ensure compliance with established procedures and standards. - Coordinating night transportation services to ensure staff mobility and operational continuity during off-hours. Qualifications required for this role include: - Bachelors or post-graduate degree in any field. - 1 to 3 years of experience in any related field. Competencies required for this role: - Facility Operations Support: Ability to assist with daily facility operations, including access control, housekeeping, and safety inspections, ensuring smooth and efficient facility management. - Attention to Detail: Strong organizational skills to manage tasks like conference room bookings, petty cash distribution, and waste disposal, with a focus on accuracy and efficiency. - Vendor and Task Coordination: Ability to coordinate with vendors, manage bill processing, and track I&FM-related tasks to ensure timely completion of operational activities. - Compliance and Documentation Management: Knowledge of ISO/ISMS standards, with the ability to assist in maintaining registers, forms, and ensuring compliance with established procedures. - Communication and Interpersonal Skills: Strong communication skills to effectively interact with internal teams, vendors, and other stakeholders, ensuring clear and efficient coordination. - Adaptability and Problem-Solving: Ability to adapt to changing priorities, handle multiple tasks simultaneously, and support senior staff in resolving issues or managing urgent operational needs. This is a full-time, permanent position with benefits including health insurance and provident fund. The work schedule is day shift with a yearly bonus. The work location is in person. Experience with Microsoft Office for 1 year and a total work experience of 1 year is required for this role.,