Manager Purchase/Vendor Manager

Job Title: Purchase Manager

Department: Procurement / Supply Chain

Reports To: Director

Job Summary:

The Purchase Manager is responsible for planning, sourcing, negotiating, and procuring materials, equipment, and services in a timely and cost-effective manner while maintaining appropriate quality standards and supplier relationships. The role involves developing vendor networks, ensuring timely delivery, controlling inventory levels, and supporting smooth production and operations.

Key Responsibilities:

• 1. Procurement Planning & Sourcing

• • Identify, evaluate, and select suppliers based on price, quality, reliability, and service.

• • Develop and implement effective procurement strategies to meet production and operational needs.

• • Forecast procurement needs based on production schedules and inventory levels.

• 2. Purchase Operations

• • Prepare and process purchase orders in line with company policies and budgets.

• • Negotiate terms and conditions with suppliers to secure best prices and terms.

• • Ensure timely delivery of materials and follow up on pending orders.

• 3. Vendor Management

• • Develop and maintain strong vendor relationships.

• • Evaluate vendor performance based on quality, delivery, and service.

• • Identify and develop alternative sources for critical items to mitigate supply risks.

• 4. Cost Control & Budgeting

• • Monitor market trends and analyze pricing to ensure cost-effectiveness.

• • Achieve cost savings while maintaining required quality standards.

• • Assist in budgeting and cost forecasting for procurement requirements.

• 5. Coordination & Communication

• • Coordinate with production, stores, quality control, accounts, and other departments.

• • Resolve supplier-related issues such as quality complaints or delivery delays.

• • Maintain accurate records of purchases, pricing, and other procurement activities.

• 6. Compliance & Reporting

• • Ensure compliance with company policies and statutory requirements.

• • Prepare regular reports on purchase status, supplier performance, and cost analysis.

• • Maintain proper documentation for audits and management review.

Key Skills & Competencies:

• • Strong negotiation and communication skills.

• • Good knowledge of procurement procedures and supply chain management.

• • Analytical and problem-solving ability.

• • Ability to build and maintain vendor relationships.

• • Proficiency in MS Office, ERP systems, or procurement software.

Qualification & Experience:

• • BE mechanical Engineering / Supply Chain or related field (MBA preferred).

• • 510 years of experience in procurement or supply chain management, preferably in [your industry].

• • Knowledge of relevant laws, regulations, and best practices.