Manager - Purchase

Department:

Job Summary:

Manager/Sr. Manager Procurement

Key Responsibilities:

1. Strategic Procurement & Sourcing

• Develop and execute procurement strategies aligned with facility operations and business needs.
• Identify reliable suppliers for facility-related services: housekeeping, security, MEP, HVAC, consumables, AMC, etc.
• Drive cost-saving initiatives without compromising on service quality or compliance.

2. Vendor Management

• Evaluate, onboard, and manage vendor performance through SLAs and periodic reviews.
• Build vendor panels for key services and ensure competitive benchmarking.
• Ensure timely contract renewals, vendor audits, and service compliance.

3. Procurement Operations

• Oversee purchase requisition, quotation evaluation, comparative analysis, and purchase order issuance.
• Monitor inventory levels for high-volume sites and ensure timely replenishment.
• Coordinate procurement of materials such as cleaning supplies, PPE, engineering consumables, spares, and utilities.

4. Contract & Compliance Management

• Draft, negotiate, and manage service agreements and rate contracts.
• Ensure all procurement processes adhere to internal controls, audit standards, and statutory compliance.
• Maintain documentation for internal and external audits.

5. Budgeting & Cost Control

• Work with finance and site teams to align procurement with budgeted expenses.
• Identify opportunities for cost optimization and value engineering in services and consumables.
• Track and report monthly savings and procurement efficiency metrics.

6. Stakeholder Coordination

• Support mobilization and demobilization of sites by ensuring timely provisioning of services, uniforms, machines, etc.

Required Skills & Competencies

• Strong negotiation and vendor management skills.
• Deep understanding of facility management services and market pricing.
• Knowledge of procurement software (SAP/Asite/Oracle/Tally or any ERP system).
• Excellent documentation and contract drafting skills.
• Analytical thinking, decision-making, and leadership ability.
• Ability to multitask across geographies and sites.

Qualifications

• Graduate in Commerce/Engineering + MBA in Supply Chain / Operations (preferred).
• 1015 years of experience in procurement, preferably in FM, IFM, Real Estate, or Infrastructure industries.

Key KPIs / Success Metrics

• % Cost savings YoY
• Vendor performance scorecard
• PO cycle time reduction
• Timely provisioning for mobilized sites
• Audit compliance and documentation completeness