Manager - Investor Services & Secretarial

As a Manager Investor Services & Secretarial, you will be responsible for managing all secretarial functions of the Company and its subsidiaries in Gurugram, Haryana. This includes overseeing listing compliances, maintaining statutory registers and records, filing statutory forms and returns with regulatory authorities, and ensuring proper documentation. Your attention to detail and proactive approach will be crucial in monitoring changes in relevant legislation and regulatory requirements to ensure compliance and mitigate risks. You will prepare comprehensive agendas, papers, and presentations for Board meetings, committees, and Annual General Meetings (AGMs), ensuring timely distribution and follow-up on action points. Meticulously taking minutes, drafting resolutions, and lodging required forms and annual returns with Registrar of Companies, Ministry of Corporate Affairs (MCA) will be part of your responsibilities. In your role, you will liaise with external regulators, advisers (e.g., lawyers, auditors), and other stakeholders to address compliance and governance matters. Handling emails, phone calls, mails, and visits of shareholders with queries and complaints on a daily basis will be essential. Interacting with Registrar and Share Transfer Agent (RTA) regularly to ensure timely responses to shareholders" queries and grievances will be a key aspect of your job. Maintaining proper inward and outgoing database for various cases related to share operations, attending audits, and processing reports for filing of quarterly/half-yearly reports in time will be part of your routine tasks. You will also be responsible for finalizing quotations, making arrangements for printing of various documents, and managing all arrangements for conducting AGM/EGM/Postal Ballot/e-Voting. In addition, you will handle the transferring of shares to Investor Education and Protection Fund (IEPF) every year as per new notifications, including processing various e-forms related to IEPF. You will advise and assist shareholders on claims of shares, dividend, and amount of Fixed Deposit transferred to IEPF. Ensuring proper control on undelivered share certificates and valuable documents for easy access, checking, and audit will also be part of your responsibilities. Maintaining all sorts of databases with easy access for smooth day-to-day operations, controlling major expenses of the department, preparing RBI quarterly reports, and interacting with legal advisors on disputed share transfer and transmission cases will be essential tasks to ensure the efficient functioning of the Investor Services & Secretarial department.,