8 Secretarial Functions Jobs

You are invited to apply for the role of Secretarial & Legal Associate at Octagona India, a company specializing in providing services to foreign companies with subsidiaries in India. As a Secretarial & Legal Associate, you will be responsible for ensuring compliance with regulatory requirements and providing legal support to clients. To be considered for this position, you must be a Member of the Institute of Company Secretaries of India (ICSI) and preferably hold a Bachelor's degree in Law (LLB). The ideal candidate will have 2-4 years of experience post-qualification, working as a company secretary or lawyer in a management consultancy company or a company secretary/legal firm. Key responsibilities include: - Demonstrating sound knowledge of Companies Act, FEMA, and RBI compliance. - Handling filing of ROC forms and returns, maintaining statutory books, registers, and records under the Companies Act. - Preparing minutes of meetings and managing various secretarial functions such as incorporation of companies, ROC and FEMA compliances. - Liaising with RBI, MCA, and drafting representations to be filed with external agencies. - Familiarity with External Commercial Borrowings (ECB) and return filing. - Understanding of Liquidation and Fast Track Exit (FTE) procedures. - Proficiency in using XBRL software. In terms of legal competencies, the role involves: - Conducting legal analysis and research on legal and due diligence subjects. - Drafting, editing, vetting, and finalizing legal contracts. - Reviewing legal material and monitoring the implementation of legal clauses. This is a full-time position with a day shift schedule. The successful candidate must have at least 3 years of experience as a Company Secretary and possess a Company Secretary license/certification. The work location is in person. If you meet the qualifications and are looking to contribute your expertise in secretarial and legal matters in a dynamic environment, we encourage you to apply for this rewarding opportunity at Octagona India.,

As the Senior Manager Secretarial at TBO, you will play a crucial role in ensuring compliance with statutory and regulatory requirements for the company. Your responsibilities will include overseeing the company's secretarial functions, such as board governance, shareholder communication, and regulatory filings in adherence to the Companies Act, SEBI regulations, and other relevant laws for a listed entity. Your key responsibilities will involve: Board and Shareholder Meetings: - Coordinating and assisting in the preparation of Board and Committee meetings, including agenda preparation, board packs, and minutes. - Ensuring compliance with the governance framework and providing advice on secretarial practices. - Liaising with shareholders and regulators for the smooth execution of corporate governance practices. - Arranging approvals through postal ballot. Statutory Compliance: - Ensuring timely filing of regulatory documents with the Registrar of Companies (RoC), SEBI, and stock exchanges. - Maintaining statutory registers and records, ensuring proper documentation for audit and regulatory reviews. - Providing advisory on compliance with applicable laws, including the Companies Act, SEBI LODR, and other corporate governance requirements. Corporate Governance: - Monitoring and reporting on corporate governance practices, ensuring alignment with listing agreements and shareholder expectations. - Reviewing various policies and SOPs to ensure best governance practices. - Assisting in board evaluations, director inductions, and overall governance practices. Regulatory Filings & Disclosures: - Overseeing filings with stock exchanges, such as disclosures, announcements, and quarterly filings. - Ensuring timely compliance with all SEBI disclosures for a listed entity, including insider trading regulations. Liaison and Communication: - Acting as a liaison between the company, regulators, shareholders, and the Board of Directors. - Coordinating shareholder meetings, including AGMs, to ensure compliance with applicable provisions. - Coordinating with Proxy Advisors and other relevant stakeholders. Other Responsibilities: - Coordinating the preparation of the Business Responsibility and Sustainability Report (BRSR) in compliance with SEBI guidelines. - Assisting in the preparation, drafting, and filing of the company's Annual Report, ensuring regulatory compliance and transparency. - Designing and conducting compliance training programs for employees to ensure awareness of legal and regulatory requirements. - Providing efficient support for various transactions like M&A, investments, borrowing, etc. Join TBO to be part of a dynamic team that is shaping the future of the global travel industry through technology-led innovations and a commitment to excellence in corporate governance.,

As a Manager Investor Services & Secretarial, you will be responsible for managing all secretarial functions of the Company and its subsidiaries in Gurugram, Haryana. This includes overseeing listing compliances, maintaining statutory registers and records, filing statutory forms and returns with regulatory authorities, and ensuring proper documentation. Your attention to detail and proactive approach will be crucial in monitoring changes in relevant legislation and regulatory requirements to ensure compliance and mitigate risks. You will prepare comprehensive agendas, papers, and presentations for Board meetings, committees, and Annual General Meetings (AGMs), ensuring timely distribution and follow-up on action points. Meticulously taking minutes, drafting resolutions, and lodging required forms and annual returns with Registrar of Companies, Ministry of Corporate Affairs (MCA) will be part of your responsibilities. In your role, you will liaise with external regulators, advisers (e.g., lawyers, auditors), and other stakeholders to address compliance and governance matters. Handling emails, phone calls, mails, and visits of shareholders with queries and complaints on a daily basis will be essential. Interacting with Registrar and Share Transfer Agent (RTA) regularly to ensure timely responses to shareholders" queries and grievances will be a key aspect of your job. Maintaining proper inward and outgoing database for various cases related to share operations, attending audits, and processing reports for filing of quarterly/half-yearly reports in time will be part of your routine tasks. You will also be responsible for finalizing quotations, making arrangements for printing of various documents, and managing all arrangements for conducting AGM/EGM/Postal Ballot/e-Voting. In addition, you will handle the transferring of shares to Investor Education and Protection Fund (IEPF) every year as per new notifications, including processing various e-forms related to IEPF. You will advise and assist shareholders on claims of shares, dividend, and amount of Fixed Deposit transferred to IEPF. Ensuring proper control on undelivered share certificates and valuable documents for easy access, checking, and audit will also be part of your responsibilities. Maintaining all sorts of databases with easy access for smooth day-to-day operations, controlling major expenses of the department, preparing RBI quarterly reports, and interacting with legal advisors on disputed share transfer and transmission cases will be essential tasks to ensure the efficient functioning of the Investor Services & Secretarial department.,

Job Summary: The Company Secretary (CS) is responsible for ensuring the company's compliance with legal and regulatory requirements, managing corporate governance, and supporting the board of directors in their duties. The role involves statutory filings, record-keeping, and advising on corporate law matters. Key Responsibilities: 1. Corporate Governance & Compliance Ensure compliance with the Companies Act and other applicable laws. Maintain statutory registers and records (Minutes, ROC filings, Shareholders agreements, etc.). Draft board resolutions, minutes, and legal agreements. Organize and facilitate Board Meetings, AGMs, and EGMs. Ensure timely filing of returns and forms with regulatory authorities (MCA, SEBI, RBI, etc.). Advise the board on governance best practices. 2. Regulatory & Legal Compliance Monitor changes in corporate laws and advise the company on implications. Ensure compliance with SEBI (if applicable), FEMA, RBI, and other financial regulations. Liaise with external regulators, auditors, and legal consultants. 3. Secretarial Functions Draft and review contracts, MOUs, and agreements. Ensure proper issuance, transfer, and management of company shares. Maintain corporate records, including shareholding patterns and director details. 4. Risk Management & Ethics Ensure corporate policies align with legal and ethical standards. Implement and oversee risk management strategies. Support the whistleblower and code of conduct policies. 5. Liaison & Communication Act as a point of contact between the board, shareholders, and regulatory authorities. Qualifications & Skills: Education: CS qualification from ICSI (Institute of Company Secretaries of India). Experience: Fresher to 2 years Skills: Strong knowledge of corporate laws and regulatory frameworks. Excellent communication and drafting skills. Proficiency in legal documentation and contract management. Ability to liaise with regulatory bodies and stakeholders.

About Us: Paytm is India's leading mobile payments and financial services distribution company. Pioneer of the mobile QR payments revolution in India, Paytm builds technologies that help small businesses with payments and commerce. Paytm's mission is to serve half a billion Indians and bring them to the mainstream economy with the help of technology. About the role: The role of the candidate is to ensure that the Company complies with laws relating to secretarial function as well as maintaining the highest standards of corporate governance. He/ She will also act as a point of connection between the Secretarial function and other functions, company shareholders, and the Company's senior management team. Expectations/ Requirements: Handling Compliances including SEBI compliances, Companies Act, RBI compliances, NBFC compliances, Core Investment Company. Handling Compliances, secretarial functions, foreign direct investments, overseas investments, fund raising, joint ventures and business restructuring. Act as a point of connect between the Secretarial function and other functions, company shareholders, and Company's senior management team. Liaisoning with external regulators and advisers such as lawyers, auditors and stock exchanges on which companies shares are listed. Development and implementation of processes/ systems to ensure good governance and management of the organization. Handling proficiently meticulous in secretarial documentation. Superpowers/ Skills that will help you succeed in this role: Minimum 5 -7 years of experience having worked as the Company Secretary with a reputed organization. Minimum 3 years of experience working with a Listed Company. Experience in conducting Board/ Committee/ General meetings, executing and advising on big corporate transactions and ensuring corporate law. Proficient and meticulous in secretarial documentation. Education: Member of the Institute of Company Secretaries of India (ICSI) Desired Candidate: Candidate worked as the Company Secretary in Secretarial function with previous experience of 5 years with listed company(ies) will be preferred. Why join us: A collaborative output driven program that brings cohesiveness across businesses through technology Improve the average revenue per use by increasing the cross-sell opportunities A solid 360 feedback from your peer teams on your support of their goals Respect, that is earned, not demanded from your peers and manager Compensation: If you are the right fit, we believe in creating wealth for you. With enviable 500 mn+ registered users, 21 mn+ merchants and depth of data in our ecosystem, we are in a unique position to democratize credit for deserving consumers & merchants and we are committed to it. India's largest digital lending story is brewing here. It's your opportunity to be a part of the story!

As a Company Secretary at an Indian Manufacturing Conglomerate based in Bangalore, your primary responsibility will be to ensure compliance with all SEBI guidelines and agreements with the Stock Exchange. This includes drafting and vetting agreements, providing training on the compliance of the code of conduct, FCPA, and other corporate policies as required. You will be in charge of all secretarial functions, including organizing and preparing minutes, agenda, notices of meetings, handling shareholder matters, litigation, and communication. Your role will also involve drafting reports, e-filing documents, maintaining and updating all statutory books, registers, and records, as well as ensuring all filings of forms, returns, and documents are completed. You will be expected to interface with regulatory bodies such as ROC, SEBI, Stock Exchanges, RBI, and others to ensure all related compliances are met. Key skills required for this position include the ability to provide support to various functions of the company on compliance matters, a deep knowledge of corporate laws including the Companies Act, SEBI Act, rules, and regulations, particularly Takeover regulations and Insider Trading Guidelines. You will also be expected to advise, guide, support, and assist senior management in all legal, secretarial, board, and shareholder matters, as well as in dealings with regulators and external stakeholders. If you have a strong background in corporate compliance, a keen eye for detail, and excellent communication skills, this role offers an exciting opportunity to contribute to the growth and success of the company while ensuring adherence to all legal and regulatory requirements.,

You will be joining Mosaic Wellness, a company dedicated to building digital-first health brands focusing on elective health concerns. One of our platforms, Man Matters, caters to over 2.5 million men annually, offering personalized treatment plans and expert advice on hair loss, beard growth, fitness, and nutrition. Be Body Wise, our platform for women, serves over 4 million women with solutions for hair health, body care, sleep, and nutrition. Little Joys, our kids" health platform, assists over 2 million parents each year with solutions for their child's physical, mental, and emotional development. As a Company Secretary (CS) professional at our organization, you will primarily handle legal and compliance matters, with a focus on corporate governance. Your responsibilities will include providing legal guidance on regulatory compliance, drafting and reviewing contracts, managing intellectual property, and ensuring adherence to legal requirements. Additionally, you will be responsible for maintaining statutory records, filing necessary documents, and assisting in corporate governance activities. To excel in this role, you should possess a Law degree or relevant legal qualifications, along with a minimum of 3 years of experience in corporate legal matters. Expertise in contract management, compliance, and corporate secretarial responsibilities is essential, along with a deep understanding of relevant legal frameworks and regulations. Strong communication skills and the ability to interact effectively with stakeholders are key attributes required for this position.,

As a Company Secretary at an Indian Manufacturing Conglomerate in Bangalore, you will be responsible for ensuring compliance with all SEBI guidelines and agreements with the Stock Exchange. Your duties will include drafting and vetting agreements, providing training on code of conduct, FCPA, and other corporate policies, as assigned. You will oversee all secretarial functions, including Board and General meetings, handling shareholder matters, litigation, and communication. In this role, you will organize and prepare minutes, agendas, notices for meetings, draft reports, e-file documents, and maintain all statutory books, registers, and records. You will be responsible for all filings of forms, returns, and documents, as well as interface with regulatory bodies such as ROC, SEBI, Stock Exchanges, RBI, and others to ensure compliance. Key skills required for this position include the ability to provide support to various functions of the Company on compliance matters, knowledge of corporate laws including Companies Act, SEBI Act, and rules and regulations such as Takeover regulations and Insider Trading Guidelines. You will be expected to advise, guide, support, and assist senior management in all legal, secretarial, Board, and Shareholder matters, as well as in interactions with regulators and external stakeholders.,