Manager-Accounts Payable

USV,

Job Title:

Experience: a). Minimum 10-18 years of experience in Acoounts Payables

b). Very well conversant with SAP ECC/Hana

Working Days: Monday to Saturday(2nd and 4th Saturday off, 1st,3rd and 5th Saturday operational)

Department:

Key Responsibilities

Job Purpose

As the Process Head of Accounts Payable, the primary aim is to ensure the efficient functioning of the Accounts Payable team. This involves developing policies, procedures, and systems, implementing best practices, driving process improvements, and maintaining compliance with statutory and company policies. Additionally, the role entails fostering strong relationships with internal and external stakeholders while ensuring real-time communication and effective coordination across departments.

Responsibilities

• Primarily responsible for development of policies, procedures, systems & implementation of best practices in Accounts Payable

function to avoid double invoice booking, double payments

• Ensuring Timely Bill booking of RM/PM/TP/LLM/ Import /Consumables/services with due compliance of GST & TDS
• Ensuring Timely Bill booking of Vendor Invoices with RCM provisions to avert Interest payment from GST perspective
• Ensuring Payments are made to the vendors on due dates i.e. avoiding early as well as late payments to vendors.
• Ensuring MSME compliance by making payments to MSME vendors within 45 days to avoid Interest payment including avoidance

of disallowance on account of overdue payments to MSME vendors at year end

• Payment Run : Review the paylist provided by the banking team.
• Vendor Master :Processing new vendor and edit request for updation in Vendor master.
• To review the advances & ensure the adjustments / recovery are done within the stipulated time as per the confirmation received

/provided by the user department

• Closing of all month related activities within the stipulated time as per monthly closing timelines provided.
• Attending observations/queries of Internal Auditor, Statutory Auditor
• Providing requisite information, when called for, to the Income-Tax & GST authorities as per guidance of Direct-Tax & Indirect-Tax Teams.
• Ensuring efficient & effective General Ledger scrutiny to avoid wrong MIS/Financial reporting.
• Ensuring maximum payments are made with PR/PO route, NPO transactions are booked as exceptions with approval mechanism.
• Look for process improvements on a continuous basis
• Establish operational & financial reporting mechanism and ensure discipline in reporting.
• Drive automation, integration & strive to optimize the roIe of SAP & DMS
• Drive internal control environment
• Ensure compliance to statutes & company policies in Accounts Payable function
• Review & ensure submission of AP related schedules on a timely basis to the Finalization & Consolidation team
• Responsible for monthly review of Vendor accounts
• Ensure that all the issues including vendor disputes are amicably resolved and liaison with other internal process heads in

resolving cross-functional issues

• Providing need based MIS to the management

Qualification

Experience:

i. Minimum 10-15 years, well conversant with SAP ECC/HANA

ii. Self-mover, Team player , has ability to get the things done.