12 Legal Administration Jobs

JD for Manager Administration Department: Manager Administration Location: Wagle Estate, Thane Work Days: Monday to Saturday ( Weekly Off: Sunday) Work Hours: 9:30 AM 7:00 PM IST Role Summary We are looking for an experienced and organized Manager Administration to oversee daily office operations, ensure compliance, and manage vendor and contract administration. The ideal candidate will have a strong background in handling Pan India administrative teams, legal compliance, and regulatory documentation. Key Responsibilities: Administrative Operations: Oversee day-to-day office operations to ensure smooth functioning and high productivity. Manage schedules, meetings, and communication for senior management. Maintain and organize company records, official files, and documentation systems. Coordinate across departments to streamline and improve administrative processes. Manage office logistics, facilities, procurement, and support services. Vendor & Contract Management: Handle vendor selection, negotiations, contract management, and renewals. Monitor vendor performance and ensure compliance with SLAs and procurement policies. Optimize cost management through effective vendor engagement strategies. Legal & Compliance: Draft, review, and manage contracts, MOUs, NDAs, and other legal agreements. Ensure compliance with internal policies, corporate governance standards, and SOPs. Oversee compliance with labor laws, statutory obligations, and industry-specific regulations. Liaise with external legal counsel on disputes, notices, and legal matters. Support IP filings, licensing agreements, and renewals (trademarks, patents, etc.). Monitor and manage regulatory filings, licenses, permits, and audits. Reporting & Strategic Support: Prepare reports and dashboards on administrative and legal compliance status. Provide strategic administrative support to leadership for planning and policy development. Ensure data integrity, confidentiality, and secure handling of sensitive information. Qualifications: Bachelors or Master’s Degree in Business Administration, Law, or related field. 8–12 years of progressive experience in administration and legal/compliance roles. Experience in drafting and managing legal documents and dealing with regulatory authorities. Strong organizational, negotiation, and leadership skills. Proficiency in MS Office, ERP systems, and document management software. Strong attention to detail, problem-solving skills, and time management abilities.

Office administration and firm’s day-to-day functioning Calendar management and coordination Cerical duties and supervise office staff Handling correspondence of the firm Maintain case files and client records Discharging accounting responsibilities

Job Title Assistant Manager Real Estate Department Real Estate / Projects / Land & Legal Affairs Location Kolkata, West Bengal Job Purpose The Assistant Manager Real Estate will be responsible for supporting the organization in all land acquisition, legal verification, and statutory compliance activities related to real estate development, with a specialized focus on the regulatory environment of Kolkata. The role demands a comprehensive understanding of municipal norms, real estate laws, and stakeholder coordination to ensure timely and compliant execution of property-related transactions and development initiatives. Key Responsibilities Oversee and execute land due diligence activities, including title verification, mutation status, encumbrance checks, and legal history of properties. Assist in end-to-end land acquisition processes, ensuring alignment with legal, regulatory, and corporate standards. Ensure compliance with Kolkata-specific regulations including those prescribed by the Kolkata Municipal Corporation (KMC) , KMDA , and other local planning authorities. Interpret and implement Development Control Regulations (DCR), zoning rules, and urban planning norms relevant to proposed developments. Draft, review, and vet property-related legal documents such as sale deeds, agreements for sale, development agreements, joint venture contracts, and lease deeds in consultation with legal counsel. Liaise with government departments and regulatory bodies to obtain necessary approvals, NOCs, and statutory clearances. Monitor and manage legal disputes and coordinate resolution strategies in conjunction with legal advisors. Maintain a comprehensive repository of legal documentation, approvals, and compliance records for all ongoing and prospective projects. Collaborate with internal departments including Finance, Projects, Legal, and external consultants to ensure cohesive and legally sound operations. Required Qualifications and Skills Bachelor or any relevant degree in Law, Real Estate Management, Urban Planning, or a related discipline. A minimum of 15 years of professional experience, with at least 5 years specifically in the real estate sector, ideally within the Kolkata market . In-depth knowledge of real estate regulations, municipal rules (particularly KMC norms), land acquisition procedures, and compliance protocols. Strong legal acumen related to property laws, conveyancing, registration, due diligence, and dispute resolution. Proficient in stakeholder management with a proven ability to work across cross-functional teams and government departments. Excellent communication, negotiation, and documentation skills. Familiarity with local language (Bengali) will be considered an added advantage. Preferred Candidate Profile Prior experience with established real estate developers or consultancy firms handling Kolkata-centric projects. Demonstrated success in managing complex legal and compliance frameworks in urban development or redevelopment projects. Ability to manage multiple assignments with precision, confidentiality, and accountability. Strong organizational and record-keeping skills, with a meticulous approach to regulatory compliance.

Financial Analysis Advisor -Commercial bidder /Pricing (Senior) Key Responsibilities: Provides recommendations and reviews the pricing and costing of deals to ensure maximum benefit and minimum risk to the organization and prepares the commercial parts of sales proposals for submission to clients. Builds and compiles pricing models for specific proposals and provides input into the development of standardized pricing models. Presents key pricing assumptions and risks for sign-off at relevant levels, in line with the authority matrix. Engages with and leverages off relationships between the organization and vendors and/or subcontractors and strategic alliances, including the Legal Team during the conception, construction, and review of client proposals, soliciting information, and escalating queries. Ensures that deal profitability is not eroded over time by calculating the long-term profit of deals, evaluating and concluding on foreign currency issues and the impacts of these both financially and contractually. Ensures deal profitability by investigating taxation, inflationary movements cost of living issues, etc. Leads or participates in the negotiation of deals with clients by interpreting information and providing advice on the commercial viability of the opportunity. Mitigates risks in terms of the calculation and payment of penalties, contract termination, building agreements, limitation of liability, and non-solicitation for bids and/or deals and provides feedback to the key stakeholders regarding these. Prepares contract and financial budgets, reports and summaries, as required, including profitability and cashflow analysis. Supports accurate and timely billing for services provided under the contract and addresses commercial/contract disputes. Manages Claims and Changes from a contractual and financial point of view, including pricing calculations and other Commercial Architecture requirements. Reviews, comments and negotiates the commercial terms of additional contracts and tender documents as well as proactively influences financial parameters such as taxes, risk, cash flow and financing. Provides mentoring and coaching to less experience members of the commercial team to support the overall competence development of the team. Knowledge and Attributes: Significant understanding of the local operating, commercial and general business conditions. Significant expert negotiation skills. Lateral thinking ability. Excellent attention to detail and organizational skills. Significant business and commercial acumen coupled with an analytical mind. Ability to work under pressure without compromising quality and accuracy. Significant team skills, particularly engaging with the team to continuously develop own expertise. Significant communication skills, especially related to facilitation, documentation, and reporting. Solid Microsoft Office skills (Excel/Word/PowerPoint). Highly numerate and display high levels of integrity. Academic Qualifications and Certifications: Bachelor's degree or equivalent in Business Administration or Finance or a related field. Master's degree such as an MBA or in Finance or any other related field is beneficial. Required Experience: Significant experience working within a Commercial or similar role, preferably within a global IT services organization. Significant experience in deal support, contract or legal administration, or operations. Significant experience working with pricing assumptions and developing pricing models. Significant deal structuring, pricing review and negotiation experience. Significant experience working with vendors and/or suppliers. Significant experience in an accounting type role. Significant experience with contract reviews. Significant experience interacting with multiple layers of management and peers. Solid experience with operations, order processing, fulfilment, revenue recognition, legal contracts, purchase orders, license agreements. Significant experience with relevant sales systems such as Salesforce.com. Job Segment MBA, Management

Financial Analysis Senior Specialist -Commercial bidder /Pricing (Junior) Key Responsibilities: Provides recommendations and reviews the pricing and costing of deals to ensure maximum benefit and minimum risk to the organization and prepares the commercial parts of sales proposals for submission to clients.Builds and compiles pricing models for specific proposals and provides input into the development of standardized pricing models. Presents key pricing assumptions and risks for sign-off at relevant levels, in line with the authority matrix. Engages with and leverages off relationships between the organization and vendors and/or subcontractors and strategic alliances, including the Legal Team during the conception, construction, and review of client proposals, soliciting information, and escalating queries. Ensures that deal profitability is not eroded over time by calculating the long-term profit of deals, evaluating and concluding on foreign currency issues and the impacts of these both financially and contractually. Ensures deal profitability by investigating taxation, inflationary movements cost of living issues, etc. Leads or participates in the negotiation of deals with clients by interpreting information and providing advice on the commercial viability of the opportunity. Mitigates risks in terms of the calculation and payment of penalties, contract termination, building agreements, limitation of liability, and non-solicitation for bids and/or deals and provides feedback to the key stakeholders regarding these. Prepares contract and financial budgets, reports and summaries, as required, including profitability and cashflow analysis. Supports accurate and timely billing for services provided under the contract and addresses commercial/contract disputes. Manages Claims and Changes from a contractual and financial point of view, including pricing calculations and other Commercial Architecture requirements. Reviews, comments and negotiates the commercial terms of additional contracts and tender documents as well as proactively influences financial parameters such as taxes, risk, cash flow and financing. Provides mentoring and coaching to less experience members of the commercial team to support the overall competence development of the team. Knowledge and Attributes: Significant understanding of the local operating, commercial and general business conditions. Significant expert negotiation skills. Lateral thinking ability. Excellent attention to detail and organizational skills. Significant business and commercial acumen coupled with an analytical mind. Ability to work under pressure without compromising quality and accuracy. Significant team skills, particularly engaging with the team to continuously develop own expertise. Significant communication skills, especially related to facilitation, documentation, and reporting. Solid Microsoft Office skills (Excel/Word/PowerPoint). Highly numerate and display high levels of integrity. Academic Qualifications and Certifications: Bachelor's degree or equivalent in Business Administration or Finance or a related field. Master's degree such as an MBA or in Finance or any other related field is beneficial. Required Experience: Significant experience working within a Commercial or similar role, preferably within a global IT services organization. Significant experience in deal support, contract or legal administration, or operations. Significant experience working with pricing assumptions and developing pricing models. Significant deal structuring, pricing review and negotiation experience. Significant experience working with vendors and/or suppliers. Significant experience in an accounting type role. Significant experience with contract reviews. Significant experience interacting with multiple layers of management and peers. Solid experience with operations, order processing, fulfilment, revenue recognition, legal contracts, purchase orders, license agreements. Significant experience with relevant sales systems such as Salesforce.com. Job Segment MBA, Management

Work Mode Hybrid Work Timings 12 PM to 9 PM IST About the team: Welcome to the world of Corporate Secretarial Management! As a professional in this role, you will be at the heart of ensuring the smooth functioning and legal compliance of a portfolio of companies. Your responsibilities will encompass a wide range of essential tasks that are vital to the success and integrity of these entities. Our serving jurisdictions include the BVI, Cayman Islands, Guernsey, Ireland, Jersey, Luxembourg, Netherlands, UK, Hongkong, Australia, & Singapore supported by more than 80 colleagues in the CoSec & Legal team in India (Bangalore and Chennai). One of your primary duties will be handling all corporate secretarial and administrative matters for the companies under your care, starting from their incorporation to the eventual liquidation of legal entities when required including client correspondence. You'll be the go-to person for attending board meetings and diligently preparing comprehensive board packs and minutes of the meetings. Detailed Job Description: Handling all corporate secretarial matters for a portfolio of companies including incorporation & liquidation of legal entities. Looking for 2 - 5 Years of experience Organizing board meetings and preparing board packs and minutes of the meetings. Preparing necessary documents for AGM, EGM, board resolutions, liquidations, striking off, etc. Assisting with statutory and compliance obligations including filing requirements with the regulatory authorities. Maintaining statutory registers and books by keeping them up to date. Perform ad hoc client administration and corporate secretarial duties including drafting of documents. Processing and organizing client correspondences. Collaborate and work closely with the counterparts and or directors in the location. Ensure all the trackers are updated on-time without any deviation. Ensure process is audit complaint by adhering to process guidelines and procedure document. Maintaining and managing 100% accuracy in all the deliverables. Should deploy first-time right approach and ensure proper checks to avoid rework. Meeting all the prescribed deadlines for daily, weekly monthly and yearly activities assigned. Master the task and perform a quality check. Support Leads in preparing and maintaining MIS. What technical skills, experience, and qualifications do you need? Qualified CS / Semi Qualified (Company Secretary). Relevant corporate secretarial or corporate administration experience. Understanding of corporate structures and regulations. Strong organizational, communication and drafting skills. Demonstrated analytical and problem-solving skills with attention to details. Critical thinking and customer service skills. Good team player, independent, meticulous, proactive, high attention to detail, self-motivated and able to adapt in new challenges and with excellent communication skills. Proficient in MS Office applications, in particular Excel, Word and Outlook. Organizational and time management skills.

Skills: . Drafting, Tender Preparation, Contract Management, Agreements, NOCs, Notice,. Job TitleBack office Assistant. CompanyWallop Advertising Private Limited. LocationMumbai. Back Office Executive at WALLOP ADVERTISING PRIVATE LIMITED in Mumbai, Dehradun, and Pune. Full-time role with competitive salary. Join a team of 11-50 employees in a Marketing & Advertising company. Back office Executive will be responsible for managing various legal documentation Hard File & Soft Copy, contract management, proposal management, file management. Maintain and update company databases. Prepare regular reports and organize office records. Assist in day-to-day office tasks and operations. Drafting of various documents like Agreements, NOCs, notices, and non-legal letters etc. Responsible for all aspects of documentation for contract management including pre-bid activities, bid management, and contract expiration. Manage contract documentation, reviewing, and maintaining contracts with clients, vendors, and partners. Maintain a systematic record of all documents. Prepare proposals for various clients including BMC, HPCL, IOCL, Railways, ensuring accuracy and completeness. Ensure the security and confidentiality of sensitive documents. Coordinate with Team Leads & Management for preparing proposals, ensuring compliance with legal requirements, and managing proposal timelines. Provide administrative support to the Liasioning department, such as scheduling meetings, managing correspondence, and assisting with special projects as needed. Manage physical documents and files & Legal documents in accordance with company procedures. Upload and manage documents on cloud-based systems for secure and accessible document storage. Organize and maintain files in proper categorization and labeling of documents for easy retrieval of information. Qualifications And Skills. Bachelor's degree in Law, Business Administration, or relevant field. Strong understanding of contract management, legal documentation or legal administration preferred. Proven experience as a Back Office Executive or similar role. Proficient in MS Office, PDF and all data management software. Excellent organizational and time management skills. Strong communication and interpersonal abilities. You can share your updated resume on Khurshid.mahaldar@wallop.in or Whatsapp on 7304300931

Skills: . Drafting, Tender Preparation, Contract Management, Agreements, NOCs, Notice,. Job TitleBack office Assistant. CompanyWallop Advertising Private Limited. LocationMumbai. Back Office Executive at WALLOP ADVERTISING PRIVATE LIMITED in Mumbai, Dehradun, and Pune. Full-time role with competitive salary. Join a team of 11-50 employees in a Marketing & Advertising company. Back office Executive will be responsible for managing various legal documentation Hard File & Soft Copy, contract management, proposal management, file management. Maintain and update company databases. Prepare regular reports and organize office records. Assist in day-to-day office tasks and operations. Drafting of various documents like Agreements, NOCs, notices, and non-legal letters etc. Responsible for all aspects of documentation for contract management including pre-bid activities, bid management, and contract expiration. Manage contract documentation, reviewing, and maintaining contracts with clients, vendors, and partners. Maintain a systematic record of all documents. Prepare proposals for various clients including BMC, HPCL, IOCL, Railways, ensuring accuracy and completeness. Ensure the security and confidentiality of sensitive documents. Coordinate with Team Leads & Management for preparing proposals, ensuring compliance with legal requirements, and managing proposal timelines. Provide administrative support to the Liasioning department, such as scheduling meetings, managing correspondence, and assisting with special projects as needed. Manage physical documents and files & Legal documents in accordance with company procedures. Upload and manage documents on cloud-based systems for secure and accessible document storage. Organize and maintain files in proper categorization and labeling of documents for easy retrieval of information. Qualifications And Skills. Bachelor's degree in Law, Business Administration, or relevant field. Strong understanding of contract management, legal documentation or legal administration preferred. Proven experience as a Back Office Executive or similar role. Proficient in MS Office, PDF and all data management software. Excellent organizational and time management skills. Strong communication and interpersonal abilities. You can share your updated resume on Khurshid.mahaldar@wallop.in or Whatsapp on 7304300931

Skills: . Letter Drafting, contract management, Tender Management, File Management, official contract, agreement drafting,. Job TitleOffice Assistant. CompanyWallop Advertising Private Limited. Websitewww.wallop.in. LocationBKC Mumbai. WALLOP ADVERTISING PRIVATE LIMITED is a outdoor media company in Mumbai, Dehradun, Chennai and Pune. Full-time role with competitive salary. She will be responsible for managing various contracts and agreements of the company with various government organizations like Central Railways, Western Railways, MMRDA, MSRDC, HPCL, BPCL, IOCL, Pune Municipal Corporation, Private Individuals and etc. She will be responsible for writing, storing and corresponding for various official contracts Hard File & Soft Copy. She will be responsible for studying all contracts and agreements of the company and updating all the task on Microsoft teams and Microsoft planner. She should be always available and daily and hourly base complete tasks in time bound manner. She should be able to research legal acts and also be able to Drafting letters, applications, NOCs, notices etc. Should be able to maintain a systematic record of all documents in both hard copy and soft copy for whole office projects department. Qualifications And Skills. Bachelor's degree in Law, Business Administration, or relevant field. Strong understanding of contract management, legal documentation or legal administration preferred. Proven experience of similar roles is desirable. Proficient in MS Office, PDF and all data management software. Excellent organizational and time management skills. Strong communication and interpersonal abilities

Skills: . Letter Drafting, contract management, Tender Management, File Management, official contract, agreement drafting,. Job TitleOffice Assistant. CompanyWallop Advertising Private Limited. Websitewww.wallop.in. LocationBKC Mumbai. WALLOP ADVERTISING PRIVATE LIMITED is a outdoor media company in Mumbai, Dehradun, Chennai and Pune. Full-time role with competitive salary. She will be responsible for managing various contracts and agreements of the company with various government organizations like Central Railways, Western Railways, MMRDA, MSRDC, HPCL, BPCL, IOCL, Pune Municipal Corporation, Private Individuals and etc. She will be responsible for writing, storing and corresponding for various official contracts Hard File & Soft Copy. She will be responsible for studying all contracts and agreements of the company and updating all the task on Microsoft teams and Microsoft planner. She should be always available and daily and hourly base complete tasks in time bound manner. She should be able to research legal acts and also be able to Drafting letters, applications, NOCs, notices etc. Should be able to maintain a systematic record of all documents in both hard copy and soft copy for whole office projects department. Qualifications And Skills. Bachelor's degree in Law, Business Administration, or relevant field. Strong understanding of contract management, legal documentation or legal administration preferred. Proven experience of similar roles is desirable. Proficient in MS Office, PDF and all data management software. Excellent organizational and time management skills. Strong communication and interpersonal abilities

Job Description Draft contract templates for all lines of business of the organization. Provide general legal advice and support to other functions e.g. human resources, finance, IT, admin, corporate services, real estate management etc. Assist in evaluations and conducting thorough due diligence for all deals and transactions and effectively develop and implement appropriate risk-mitigation strategies in relation to Organizations business operations. In coordination with Organizations policies and compliance. Evaluate the impact of evolving legal and statutory regulations pertaining to the relevant business function and highlight the same in time and contribute to the business planning process. Maintain good standards of corporate governance, including ensuring compliance with applicable laws, consents, regulations, Companies policies and rules. Excellent drafting and negotiating skills in respect of contracts concerning the respective entities Experienced in handling Arbitrations, litigations across various forums including district courts, high courts and other judicial/quasi-judicial authorities Drafting notices and replies in relation to recovery matters and other civil/criminal legislations Assisting legal head in administrative functions such as management of bill payments, management of department records pertaining to internal approvals, strategy notes, important circulars, notifications, etc. Independently handled in taking all the approvals related to packaged commodities under the Provisions of the Legal Metrology Act and FSSAI. Open to study, learn and deliberate on the various local and international laws, applicable on the similar counties on international basis. Past experience in managing legal framework related to establishment of Green and Brownfield Projects Job location : Sector-44, Gurugram Working days: Monday-Friday Working hours: 10:00 AM to 18:30 PM Division: HCD - RSPL Ltd. HR Contact Details: (Please share resumes on below mail ID) monika.gaud@rsplgroup.com

Would be responsible for onboarding clients, assisting with legal transcription and all File Opening tasks. ensure all data collected and input in the case management system is correct. provide administrative support to legal professionals.