Job
Description
We are searching for Lead Office Admin, who must have handled a Team. Who will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our companys offices and contributes to driving sustainable growth Role & responsibilities Coordinate office activities and operations to secure efficiency and compliance to company policies. Supervise administrative staff and divide responsibilities to ensure performance. Manage agendas/travel arrangements/appointments etc. for the upper management. Manage phone calls and correspondence (e-mail, letters, packages etc.). Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, presentations, letters. Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. Maintaining general office files, including job files, vendor files, and other files related to the companys operations. Vendor management, co-ordinate with all the vendors associated with the organisation. Purchasing office supplies, equipment, and furniture. Overseeing the maintenance of office facilities, and equipment. Train housekeepers on cleaning and maintenance tasks. Check rooms and common areas, including stairways and lounge areas, for cleanliness. Establish and educate staff on cleanliness, tidiness, and hygiene standards. Motivate team members and resolve any issues that occur on the job. Monitor and replenish cleaning products stock including floor cleaner, bleach and rubber gloves Ensure compliance with safety and sanitation policies in all areas. Maintains office supplies inventory. Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files. Performing other relevant duties when needed. Preferred candidate profile Bachelors or Masters in any field or equivalent University degree. Minimum of 3-4 years of experience in the IT security industry & has worked with a minimum head count of 200-300 employees. Strong interpersonal and presentation skills. Ability to work with minimal levels of supervision or oversight. Adherence to security policies.
