Lead Document Controller Specialist

Job Description Summary

The Project Lead Document Controller to manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Grid Solutions rules and policies and customized for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation, supported by the Document Management System (DMS). The Candidate owns and maintains the Project Master Document List which is the governing instrument for the process. Candidate is the single point of contact with customer for contractual technical document transmittal.Candidate works in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers.

Job Description

Major Responsibilities ?:

• Ensures the daily documentation workflows between the involved parties as needed by using the dedicated Document Management Systems (Windchill Product Life Cycle Management (PLM) System and Customer Portal like Aconex, EcoDoc, Share Point etc.)
• Compiling information to produce Operations & Maintenance (O&M) Manuals.
• Supports the engineering team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.
• Knowledge of how the work of the document control team integrates with other project teams and contributes to the project.
• Will work according the overall and project related document quality checklists, compliant to company and project quality procedures & accurate quality records.
• EHS: Execute with zero accident and without damage to the environment

Qualification / Requirements:

oMost suitable candidates will possess an any graduate except Arts and Commerce with 8-10 years experience in EPC sector.

oSubmit documents to customer & check that submission status is integrated (for information/approval).

oTrack customer comments and answers, along with document resubmission.

oManage customer return status of project documentation within the Document Management System.

oPrepare transmittal with defined deliverables list & submission dates.

oRecord all necessary document receipts.

oThis role requires experience in documentation handling and related software systems.

oSignificant and relevant experience in documentation management on large projects (volume of thousands of documents)

oCompleted studies in a technical field, general knowledge of engineering technical terms and understanding of engineering processes.

oProficiency in the following software: Microsoft Office package (Word, Excel), CAD/AUTOCAD (basic level), Adobe Acrobat Professional or similar

oMACRO creation / modification (awareness of Visual Basic)

oQuality oriented, Structured and organized, attention to detail, time management skills.

oGood communication skills, fluency in English and fluency in other language (French, German) will add value in the role.

oAbility to grasp complex processes and structures.