Junior Executive- Sales & Dispatch (Export Procedure)

About The Position

Responsibilities

• Co-ordination with factory for readiness of goods, PL, COA
• Prepare necessary documents for consignee clearance purpose & Indian customs clearance purpose
• Send docs to consignee & coordinate with them for approval or any changes required
• Co-ordinate with factory in regards with goods ready for dispatch.
• Co-ordinate with factory & clearing agent to finalize the dispatch day
• Co-ordinate with forwarders for DO, gate schedule & vessel plan
• Co-ordinate with CHA for vehicle booking and plan pick up and stuffing date
• Provide details of Container, Seal, E seal, data logger, Shipping Bill (SB) no for SI filing
• Prepare FCR/BL draft & send it to the forwarder for FCR/BL 1st print, Check 1st print & approve the same.
• Take Eway bill no from factory, SB no & do e sealing of container online
• Check 1st print as per PO, LC & Invoice & co-ordinate with consignee for approval or corrections if any
• Apply GSP, Form AI, and Indian Merchant Chamber as per consignee requirement
• Mail, contact, raise complains on DGFT site & solve discrepancies raised if any by the EIA authority
• Follow up with CHA & forwarder for original documents
• Prepare set of final documents & submit in the bank for lodgement
• In case of advance payment shipment prepare consignee set & book DHL & send docs from office.
• Take vessel, flight details from CHA & mail details along with original documents to consignee.
• Provide information to consignee for order status, dispatch status, original documents status.
• Follow up with consignee for payment.
• Prepare disposal & Mail instructions of credit for the received payment & ensure the credit in account.
• Maintain record of payments received from consignee.
• File bills & all documents related to shipment.
• Maintain export data sheet, dispatch sheet, pending acceptance sheet
• Prepare docs for PCFC, RPC, Post Shipment request & follow up for credit of the same.
• Sort bills, mention respective shipment details on it, attached invoices for reference
• Co-ordinate with forwarder for Import consignment arrival & with clearing agent for procedure
• Take data from factory for Import consignment, provide it to clearing agent for custom procedure
• Check the checklist of BOE
• Prepare necessary docs, bond & letter for custom clearance
• Co-ordinate with local company & prepare & provide necessary docs for application of advance license (Third Party)
• Prepare documents for application of new Advance License of our company
• Co-ordinate for closing of Advance License once exported
• Download & save uploaded BRC's
• Maintain MEIS Sheet; mail all SB copies to MEIS agent & co-ordinate for MEIS claim.
• Co-ordinate with bank for queries, lodgement, payment
• Check commission debit note (dispatch details, dispatch qty, payment receipt) co-ordinate for approval
• Prepare documents for commission & make commission payment online
• Co-ordinate with bank & ensure the transaction & mail swift copy of payment to consignee
• Prepare docs for write off, Set Off & co-ordinate with bank for the same.
• Prepare documents for IGST refund stuck & Co-ordinate with agent.
  

Skill Sets/Experience Required

• 2-3 years of relevant work experience in dispatch end having exposure of export procedure
• Good verbal and communication skills
• Good knowledge and experience working on MS-office (Word, Excel etc)
• Past experience in a pharmaceutical company will be an added advantage
  

Pedigree