Invoicing/Billing Executive

We are seeking a highly organized and detail-oriented Invoice and Compliance Coordinator to join our team. The ideal candidate will be responsible for overseeing daily invoicing activities, ensuring the accuracy and completeness of documents, and managing the resolution of issues related to invoicing, returns, and compliance. The position requires a strong understanding of SAP, e-way bills, and tax compliance (HSN and GST), as well as the ability to handle multiple tasks efficiently.

Key Responsibilities:

• Check and resolve the IRN (Invoice Reference Number) not generated list on a daily basis.
• Check the road permit not generated list daily.
• Review and resolve the GRN (Goods Receipt Note) not updated list.
• Review and resolve manual DC checks and ensure proper generation of DCs.
• Maintain and review Open DC list to ensure all pending actions are addressed.
• Address returnable DC list and ensure proper documentation and follow-up.
• Submit AMC (Annual Maintenance Contract) invoices for clients like John Deere, CNH, and others.
• Resolve issues related to HSN and GST numbers from the SAP GSTR1 list.
• Ensure accurate invoice uploads to customer portals.
• Digitally sign and email invoices to the concerned persons.
• Verify and check invoices for accuracy before uploading.
• Assist with IRN generation and e-way bill support.
• Review goods not sold list and take necessary actions.
• Oversee inventory supervision and control to ensure stock accuracy.
• Perform manual DC reconciliation and resolve discrepancies.
• Review and manage returnable DC and ensure compliance with return procedures.
• Supervise return and stock transfer activities.
• Ensure that receipted copies of POD (Proof of Delivery) are uploaded into SAP for goods supplied.
• Confirm that all manual DCs have been checked, and ensure proper invoicing of DCs in SAP.
• Manage returns accumulation and ensure proper documentation of returnable goods, including credit note issuance and resolution of discrepancies.

Skills:

• Strong attention to detail and organizational skills.
• Proficient in Microsoft Excel and other MS Office applications.
• Knowledge of GST, HSN codes, e-way bills, and other invoicing compliance standards.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Ability to work in a team-oriented environment and handle independent tasks.

Requirements:

• Bachelor’s degree in Commerce, Finance, Business Administration, or related field.
• Minimum of 1-2 years of experience in invoicing, compliance, or a similar role. Experience with SAP is a must.

Job Types: Full-time, Permanent

Pay: ₹14,000.00 - ₹20,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person