Human Resources Assistant

HR Services

What you'll do:

• Increase productivity of consulting HR leaders by handling the administrative tasks (such as, travel arrangements, expense reporting, calendar management, interacting with vendors and clients, email correspondence, etc.)
• Provide scheduling support to multiple individuals (appointment, calendar and meeting management)
• Complete expense reports within compliance guidelines, process invoices for payment, and assist with other administrative processes, as needed
• Prepare domestic and international travel logistics (itineraries, visas, etc.)
• Coordinate internal and external meetings/activities (i.e. venue selection/reservation and set-up, hotel accommodations, catering, etc.)
• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting support materials)
• Address problems and troubleshoot with internal and external stakeholders
• Handle special projects with demanding deadlines
• Participates in group learning and/or knowledge sharing

What you'll bring:

• High school diploma required. Post-secondary education or Associate or Bachelor degree preferred.
• 1 - 3 years of relevant work experience as an administrative/operations assistant, preferably in a professional services environment
• Fluent in MS Office (Word, PowerPoint, Excel and Outlook), travel and expense reporting applications
• Strong oral and written communication skills
• Professional appearance and demeanor with ability to exercise good judgment and discretion
• Attention to detail, dependability, punctuality
• Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines
• Experience working both independently and with a team in a demanding environment
• Sense of humor appreciated