HRBP Specialist

Company Mission:

At Kapitus, we strive to empower every business to succeed by providing the best financing options when and how they need it. Whether working with a business directly or through a strategic partner, we will work diligently to provide the most convenient, cost-effective and appropriate financing solution for a business's needs. We promise to keep the best interests of our clients at the center of the financing process by operating with transparency, fairness, and integrity. We will continue to empower small businesses to make educated financial decisions, as we have since our inception in 2006.

Role Overview

The HR Specialist – Payroll, Compliance, Policies & Structures is responsible for ensuring accurate payroll processing, statutory compliance, HR policy development, and maintaining organizational structures. This role plays a key part in aligning HR practices with labor laws, internal governance, and organizational goals.

Key Responsibilities

Payroll Management

• Manage end-to-end payroll processing on a monthly basis.
• Validate attendance, leave, overtime, and variable pay components.
• Ensure accurate salary disbursement, reimbursements, and deductions.
• Handle full & final settlements for exiting employees.
• Coordinate with Finance for salary disbursement and statutory payments.

Statutory Compliance

• Ensure timely filing and compliance with all statutory requirements (PF, ESIC, PT, LWF, Gratuity, Shops & Establishments Act, Minimum Wages Act, etc.).
• Maintain updated knowledge of labor laws and government notifications.
• Coordinate with external auditors/inspectors for compliance checks.
• Prepare and maintain compliance-related reports and documentation.

HR Policies & Procedures

• Draft, review, and update HR policies in alignment with legal requirements and organizational needs.
• Implement policies related to leave, attendance, code of conduct, disciplinary action, etc.
• Ensure consistent communication and awareness of policies across the organization.
• Benchmark HR policies with industry standards and best practices.

Organization Structures & Processes

• Maintain updated organizational charts, reporting structures, and job descriptions.
• Support workforce planning, manpower budgeting, and role structuring.
• Work with management on salary structures, CTC breakups, and grade frameworks.
• Assist in aligning HR frameworks with business goals.

Key Skills & Competencies

• Strong knowledge of payroll systems and labor laws.
• Detail-oriented with high accuracy in handling numbers and compliance data.
• Proficiency in MS Excel and HRMS/payroll software.
• Good drafting and policy formulation skills.
• Ability to manage audits and statutory inspections.
• Strong communication and interpersonal skills.

Qualification & Experience

• Graduate/Postgraduate in HR, Business Administration, or related field.
• 9–12 years of experience in payroll, compliance, and HR policy management.
• Hands-on experience with HRMS/payroll platforms preferred.
• Exposure to HR audits and statutory compliance is a must.