HR Operations Analyst

Job Description

Job Description Summary Job Description Roles and Responsibilities: Initiate and track pre-employment activities, including medical checks, and document submissions. Booking Appointment with medical clinic/ hospital for pre-employment check for new hires Coordinating with medical clinic to get the fitness report and support them if they require any additional documentation or retest require by candidate Sending medical report to Company Doctor for review and confirmation of fitness. Coordinate onboarding activities between candidates, internal stakeholders (e.g., hiring managers), and third-party vendors to ensure timely completion of onboarding tasks. Monitor hires/internal movement approvals using workday to ensure timely closure. Send onboarding communication, including welcome emails, Day 1 instructions and New Employee Orientation invitation. Follow up with candidate and all the stakeholder to ensure timely completion of require/pending tasks Maintain accurate and up-to-date onboarding records in the Master Tracker. Follow up with candidates to ensure timely completion of all onboarding actions and escalate delays where necessary. Confirm new hire attendance and ensure all required documentation is submitted before the start date. Review of BGC reports for Yellow / Red and then facilitating the communication with Sub-regional leader for a decision making and next steps. Provide support for continuous improvement of the onboarding process based on feedback and evolving business needs. Updating and correct workday’s records for start date change, hire rescind and any other changes in the Hires records/ Job change – requisition Informing stakeholder on the change of start date and hire cancelation to ensure no impact in payroll and day-1 activities. Required Qualifications Bachelor degree/MBA from an accredited university Minimum 2-4 years of relevant HR experience knowledge on ASEAN & ANZ inputs experience will be an added advantage. Sound knowledge of local employment laws and government requirements Desired Characteristics Interpersonal skills; ability to work effectively in a team-based environment Demonstrated organizational skills, attention to detail, and accuracy Articulate with excellent verbal and written communication skills. Ability to document, plan, market, and execute programs. Ability to recognize when to escalate issues Proficiency in Microsoft Office Suite (Word, Excel, PPT) Self-driven individual and able to work independently Familiarity with Workday and Smartsheet is a plus Additional Information Relocation Assistance Provided: No