Hostel Warden (Female )

1. Position Overview

The Girls Hostel Warden is responsible for ensuring the smooth functioning, safety, discipline, and well-being of all residents. The warden acts as a caretaker, mentor, and administrator, maintaining a secure and supportive environment within the hostel.

2. Key Responsibilities

A. Hostel Administration

• Oversee day-to-day operations of the girls hostel.
  
• Maintain records of hostel occupancy, attendance, leave requests, and discipline reports.
  
• Allocate rooms as per hostel policy and ensure proper maintenance of living spaces.
  
• Coordinate with maintenance, housekeeping, and security teams for cleanliness, repairs, and general upkeep.
  
• Ensure compliance with all hostel rules and institutional policies.
  

B. Student Welfare & Discipline

• Ensure the safety and well-being of all girl residents.
  
• Enforce hostel rules firmly but fairly.
  
• Handle conflicts, grievances, and counselling needs of residents with sensitivity.
  
• Maintain a healthy, respectful, and inclusive environment.
  
• Conduct periodic checks of rooms and facilities.
  

C. Safety & Security

• Monitor entry/exit of residents and ensure proper gate register/biometric usage.
  
• Oversee security staff assigned to the hostel.
  
• Take necessary actions during emergencies (medical, fire, discipline issues).
  
• Conduct night rounds and ensure presence in the hostel during critical hours.
  

D. Communication & Coordination

• Liaise with parents/guardians regarding student concerns, discipline issues, and emergencies.
  
• Coordinate with college administration for events, meetings, and welfare initiatives.
  
• Report daily and weekly summaries to the supervisor.
  

E. Events & Activities

• Organize orientation programs for new students.
  
• Arrange hostel events, cultural activities, and awareness programs (safety, hygiene, self-defense, etc.).
  
• Promote a positive hostel culture with student participation.
  

3. Qualification & Experience

• Graduate degree required (preferably in Education, Social Work, Psychology, Management, or related fields).
  
• Prior experience in hostel management, student welfare, or counseling preferred.
  
• Female candidates only (for Girls Hostel).
  
• Basic computer knowledge (MS Office, email, reporting).
  

4. Required Skills

• Strong communication and interpersonal skills.
  
• Ability to handle young adults with patience and empathy.
  
• Good judgment and ability to manage conflicts.
  
• Organizational and administrative skills.
  
• Crisis-handling ability and responsible decision-making.

  Role & responsibilities

5. Working Conditions

• Residential position preferred; warden must stay inside the hostel premises.
  
• On-call duty during emergencies and after regular hours.
  
• Must be available during weekends/holidays if required.
  

6. Personal Attributes

• Mature, disciplined, and trustworthy personality.
  
• Friendly yet authoritative.
  
• Emotionally stable and approachable.
  
• High integrity and commitment to student welfare.

Preferred candidate profile

• Female candidate only (due to Girls Hostel requirement).
  
• Should be

  30–40 years of age

  (flexible as per experience).
• Preferably

  married

  and settled.
• Candidates with prior experience in

  hostel management

  ,

  student welfare

  ,

  counselling

  , or

  residential supervision

  will be strongly preferred.
• Should be comfortable staying

  full-time on hostel premises

  .
• Must have good communication skills (English, Hindi, regional language).
  
• Should be disciplined, approachable, and emotionally mature.
  
• Preference for candidates with a background in

  Education, Nursing, Social Work, Psychology, or Administration

  .
• Candidates with basic computer knowledge (MS Office, email) preferred.
  
• Ability to handle

  emergencies

  , maintain discipline, and manage young residents responsibly.