Hiring Executive Assistant To CEO

Job Title:

Job Summary:

The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer in a dynamic hospital environment. This position requires a highly organized, proactive, and confidential professional capable of managing a wide range of administrative and executive support-related tasks. The ideal candidate will have experience in healthcare or hospital administration and be adept at handling sensitive information with discretion and professionalism.

Key Responsibilities:

Administrative Support

• Manage and maintain the CEOs calendar, including scheduling appointments, meetings, and travel.
  
• Prepare and organize materials for internal and external meetings, including board meetings and executive committees.
  
• Draft, review, and manage correspondence, reports, presentations, and other documents on behalf of the CEO.
  
• Screen incoming calls, emails, and requests, handling them as appropriate or redirecting them to the correct parties.
  

Coordination & Communication

• Serve as a liaison between the CEO and internal departments, board members, senior leadership, and external stakeholders.
  
• Coordinate logistics for meetings, including agendas, minutes, AV setup, catering, and follow-up.
  
• Ensure effective communication flow between the CEOs office and all levels of the organization.
  

Project & Information Management

• Assist the CEO in monitoring strategic initiatives, projects, and deadlines.
  
• Handle confidential and sensitive information with the highest degree of integrity.
  
• Support data collection and reporting for performance metrics, dashboards, and hospital-wide initiatives.
  

Operational & Strategic Support

• Conduct research and compile briefing materials for key meetings or decisions.
  
• Assist with the preparation and follow-up of strategic planning sessions and board presentations.
  
• Represent the CEO’s office professionally in interactions with staff, patients, partners, and visitors.
  

Qualifications:

• Bachelor’s degree required; healthcare administration, business, or related field preferred.
  
• 1 to 5+ years of experience as an Executive Assistant, preferably in a healthcare or hospital setting.
  
• Exceptional organizational, time-management, and multitasking skills.
  
• Strong written and verbal communication skills.
  
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools (e.g., Zoom, Teams).
  
• Ability to handle confidential information with discretion and professionalism.
  
• Knowledge of hospital operations or healthcare industry is highly desirable.
  

Key Competencies:

• Professionalism and integrity
  
• Attention to detail and accuracy
  
• Flexibility and adaptability
  
• Initiative and problem-solving ability
  
• Interpersonal and relationship-building skills

Interested candidate please share resume at recruitment@noblehrc.com.

Thanks

HR Team