Head of Interior Fit-Out Projects

Position Summary

The Head of Interior Fit-Out Projects is responsible for leading, planning, managing, and overseeing all interior fit-out projects from initiation to handover. The role ensures projects are delivered on time, within budget, and in compliance with quality, safety, and client expectations. It involves managing project teams, subcontractors, consultants, and coordinating with clients, design teams, and internal departments.

Key Responsibilities

1. Project Leadership & Management

• Lead and manage multiple interior fit-out projects simultaneously.
  
• Develop project plans including scope, schedule, budget, resources, and risk assessments.
  
• Ensure all projects meet contractual, quality, safety, and regulatory standards.
  
• Review and approve project timelines, drawings, material submittals, and procurement plans.
  

2. Team & Stakeholder Coordination

• Supervise project managers, site engineers, supervisors, and support staff.
  
• Coordinate with design, procurement, finance, and QS/estimation departments.
  
• Maintain strong communication with clients, consultants, and subcontractors.
  
• Resolve project issues, disputes, and changes efficiently.
  

3. Financial & Contractual Management

• Prepare and monitor budgets, cash flow, cost control measures, and project forecasts.
  
• Review contracts, variations, claims, invoices, and progress payments.
  
• Ensure procurement of materials and subcontractors aligns with project timelines.
  
• Optimize resource allocation for cost efficiency.
  

4. Quality, Safety & Compliance

• Enforce strict adherence to quality standards and specifications.
  
• Conduct regular site inspections and ensure corrective actions are implemented.
  
• Oversee HSE compliance and ensure safe working environments across all sites.
  
• Ensure project completion, snagging, testing, and final handover processes meet requirements.
  

5. Strategic & Operational Excellence

• Develop and implement project management best practices and SOPs.
  
• Support business development with technical input during tendering and feasibility phases.
  
• Identify opportunities for improvement and implement innovative fit-out solutions.
  
• Report project performance to senior management with KPIs, risks, and progress updates.
  

Qualifications & Requirements

• Bachelors degree in Civil Engineering, Architecture, Interior Design, or related field (MBA is a plus).
  
• 3+ years of experience in interior fit-out project management, with at least 3–5 years in a leadership role.
  
• Strong knowledge of interior fit-out construction, MEP integration, materials, and finishing works.
  
• Proven track record in delivering medium to large-scale commercial, retail, or residential fit-out projects.
  
• Excellent leadership, communication, negotiation, and problem-solving skills.
  
• Proficiency in project management tools (MS Project, Primavera, AutoCAD, etc.).
  
• Strong understanding of contract administration (FIDIC preferred).
  
• Ability to manage high-pressure environments and fast-track projects.
  

Key Competencies

• Leadership & team management
  
• Project planning & execution
  
• Budgeting & cost control
  
• Technical expertise in interior fit-out
  
• Client relationship management
  
• Risk management
  
• Quality & HSE compliance
  
• Decision making & problem solving
  

Performance Indicators (KPIs)

• On-time project delivery
  
• Budget adherence
  
• Quality compliance scores
  
• Client satisfaction ratings
  
• Safety performance
  
• Change order management
  
• Profit margins of completed projects