Guest Outreach Manager - Podcast

We are looking for a proactive and detail-oriented Guest Outreach Manager to manage the end-to-end process of securing and coordinating podcast guests. The ideal candidate will identify potential speakers, build strong relationships, and ensure a seamless guest experience from initial outreach to post-episode promotion.

Key Responsibilities:

• Research, identify, and build a pipeline of potential podcast guests aligned with the show’s theme and audience.
• Craft compelling outreach messages and maintain professional communication with potential and confirmed guests.
• Coordinate scheduling, confirmations, and reminders to ensure smooth guest participation.
• Prepare and share briefing materials with guests (episode format, talking points, technical setup).
• Act as the main point of contact for podcast guests, ensuring a positive and professional experience.
• Collaborate with the podcast host and production team to align guest choices with content strategy.
• Maintain a CRM or guest database with contact details, status, and follow-up actions.
• Assist in promoting podcast episodes by coordinating with guests for cross-promotion on social media and professional platforms.
• Track outreach success, guest engagement, and feedback to continuously improve the guest experience.

Skills & Qualifications

• Bachelor’s degree in Communications, Marketing, Media, PR, or related field (preferred).
• 3-5 years of experience in guest relations, outreach, PR, or podcast/media management.
• Experience handling professionals, influencers, or high-profile guests is an advantage.
• Excellent communication and networking skills (both written and verbal).
• Familiarity with podcasting platforms, scheduling tools.
• Detail-oriented with a focus on delivering seamless guest experiences.