GeM Executive

Job Description

Full job description Role Objective: To identify, track, prepare, and submit tender applications for both government and private sector opportunities in Karnataka. The role ensures timely documentation, regulatory compliance, and proactive participation in pre-bid processes to maximize tender success rates. Key Responsibilities:1. Tender Identification Monitor relevant portals such as Karnataka eProcurement, GeM, and private tender sites for daily tender notifications. Maintain and regularly update a tracker for open, upcoming, and closed tenders. 2. Tender Documentation Prepare and compile tender documents including company profiles, financials, statutory certifications, and technical compliance data. Coordinate with internal departments (legal, finance, operations) to gather necessary documentation and approvals. 3. Pre-Bid Meetings Attend pre-bid meetings (onsite or virtual) to understand the scope, requirements, and compliance expectations of tenders. Document and share minutes of meetings with internal stakeholders. Raise relevant queries to clarify tender specifications and eligibility criteria. 4. Tender Submission Ensure the accurate and timely submission of tenders (physical and/or electronic) as per the issuing authority's format and deadline. Resolve technical issues during submission and preserve proof of submission for all tenders. 5. Liaison and Coordination Act as a point of contact with government departments and tendering authorities for clarifications, document verification, and follow-ups. Track tender progress, shortlisting status, and final outcomes including award notifications. 6. Compliance & Reporting Ensure all submissions comply with the tender terms, conditions, and eligibility norms. Maintain detailed records of all tender applications, submission statuses, rejections (if any), and win/loss analyses. 7. Market Intelligence Research and monitor competitor participation, pricing benchmarks, and industry best practices in the tender domain. Recommend pricing, service, or compliance improvements based on tender performance feedback. Qualifications: Bachelor's degree (BE -EEE). Minimum 1 to 3 years of experience in handling government/private tenders. Fluency in Kannada and English (both verbal and written) is essential. Skills Required: In-depth understanding of Karnataka eProcurement and GeM platforms. Hands-on experience in attending and documenting pre-bid meetings . Strong communication and documentation skills. Exceptional attention to detail and capability to manage strict deadlines. Proficiency in MS Office Suite (especially Word, Excel, and PDF tools ). Job Types: Full-time, Permanent, Fresher Pay: ₹17,000.00 - ₹30,000.00 per month Benefits: Health insurance Life insurance Paid sick time Paid time off Provident Fund Schedule: Day shift Supplemental Pay: Performance bonus Yearly bonus Work Location: In person