Functional Executive Assistant

Key Responsibilities Executive Support: Managing schedules, organizing meetings, handling correspondence, making travel arrangements, and preparing reports.  System-Related Tasks: Depending on the specific role, they might assist with tasks related to the SAP system, such as providing updates, troubleshooting issues, or even training other staff members on SAP functionalities.  Office Management: Performing general office management duties and supporting the smooth operation of the office.  Team & Project Support: Serving as a central contact for the manager and team, assisting with onboarding new starters, and supporting internal projects.  Communication: Managing internal and external communications, ensuring confidentiality, and providing administrative guidance to the team.  Knowledge Management: Facilitating knowledge sharing within the team and preparing information for decision-making.  Problem Solving: Proactively identifying and resolving complex administrative and operational issues.  Required Skills & Qualifications Organizational & Time Management Skills: Exceptional ability to manage multiple priorities and tasks efficiently.  Communication Skills: Strong written and verbal communication skills to handle professional interactions.  Technical Proficiency: Excellent knowledge of Microsoft Office Suite, and experience with SAP software for administrative and reporting tasks.  Proactiveness: The ability to identify needs and solve problems independently with minimal guidance.  Interpersonal Skills: Developing collaborative work relationships within the team and cross-functionally.  Core administrative support: Calendar management: Expertly handle complex and evolving schedules, including arranging meetings and appointments across different time zones. Travel coordination: Arrange all aspects of business travel, including flights, accommodation, and itineraries. Correspondence: Manage and screen incoming communications, such as emails, phone calls, and other inquiries. This often involves drafting and polishing communications on behalf of the executive. Meeting preparation: Prepare agendas, gather materials, take meeting minutes, and track follow-up actions. Document management: Create,organize, and maintain presentations, reports, spreadsheets, and other confidential documents.