Front Office Receptionist

Job Description

An MD (Managing Director) assistant job description typically involves providing high-level administrative support to the MD, managing their schedule, coordinating meetings, handling communications, and ensuring smooth operations, often including travel arrangements and expense reconciliation . Here's a more detailed breakdown of common responsibilities and requirements: Key Responsibilities: Calendar and Schedule Management: Managing the MD's calendar, scheduling meetings, and ensuring timely reminders. Organizing and coordinating agendas and meeting materials. Handling travel arrangements, including booking flights, hotels, and transportation. Managing and reconciling expenses. Communication and Correspondence: Handling incoming and outgoing communication, including emails, phone calls, and mail. Drafting and editing correspondence, reports, and presentations. Maintaining contact lists and databases. Administrative Support: Maintaining office records and files, including personnel files. Ordering office supplies and equipment. Providing general administrative support as needed. Meeting Coordination: Arranging and coordinating meetings, including setting up venues, preparing agendas, and taking minutes. Facilitating communication and follow-up on meeting action items. Project Support: Assisting with research and data collection for projects. Preparing reports and presentations. Supporting the MD in various projects and initiatives. Other Duties: cover for reception duties when necessary. Organizing corporate and staff events. Assisting with the organization of exhibitions. Managing First Aid and Fire Marshall training. Skills and Qualifications: Strong organizational and time management skills Excellent communication and interpersonal skills Proficiency in Microsoft Office Suite: (Word, Excel, PowerPoint, Outlook). Ability to handle confidential information with discretion High attention to detail and accuracy Proactive and resourceful approach to problem-solving Experience in a similar role, preferably supporting senior management Ability to work independently and as part of a team