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For Employers

Front Desk Executive

spalette hospitality & wellness private limited

3 - 8 years

5 - 10 Lacs

ahmedabad

Posted:Just now| Platform:

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Skills Required

hospitality san pdf front desk executive sms wellness credit cards scheduling operations crm

Work Mode

Work from Office

Job Type

Full Time

Job Description

Schedule services for individuals and large groups using spa/salon reservations software system. Call guests to confirm scheduled services. Answer questions about available services. Update the reservations / cancellations list throughout the day, inform providers of last minute changes, and resolve scheduling issues as needed by working with supervisor/manager. Check in guests for appointments, confirm first and last name, and provide general spa orientation to guests upon arrival. Promote and sell spa/salon services. Obtain assigned bank and ensure accuracy of contracted monies, obtain change required for expected business level, and keep bank secure at all times. Process guest payments for spa/salon services and obtain payment authorization as needed. Accept and log cash tips for employees. Balance, scan, and drop receipts with Accounting. Notify Engineering of maintenance and repair needs.

Guest Relation s

Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guests name when possible.
Engage guests in conversation regarding their stay, property services, and area attractions/offerings.
Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process to resolve issues, delight, and build trust.
Anticipate guests service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.
Address guests service needs in a professional, positive, and timely manner.
Thank guests with genuine appreciation and provide a fond farewell.
Assist other employees to ensure proper coverage and prompt guest service.
Provide assistance to individuals with disabilities, including assisting visually, hearing, or physically-impaired individuals within guidelines (e.g., escorting them when requested, using words to explain actions, writing directions on paper, moving objects out of the way, or offering access to Braille or TDD phones).
Communication
Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in ones voice, using the callers name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
Speak to guests and co-workers using clear, appropriate and professional language.
Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.
Provide assistance to coworkers, ensuring they understand their tasks.
Talk with and listen to other employees to effectively exchange information.

Guest Scheduling and Check-In

Schedule services for individuals and large groups using spa/salon reservations software system (e.g., Zenoti, Rio, SpaSoft).
Call guests to confirm the date, type, time, and preferences for scheduled services.
Answer questions about the services available in the spa/salon to assist individuals in selecting a service.
Check-in guests for appointments by looking up a name and checking a box to indicate arrival using the appropriate software (e.g., Zenoti, Rio, SpaSoft).
Advise providers of last-minute changes or additions to schedule (e.g., different services, different guest, cancellations).
Provide general spa orientation to guests upon arrival, such as the location and use of locker rooms, lounge areas, and hospitality stations.
Continually update the guest reservations/cancellations list by entering information in the reservations software system (e.g., Zenoti, Rio, SpaSoft) throughout the day.
Answer questions about general property information and amenities.
Resolve situations where guest has arrived but provider is missing or late by working with supervisor/manager to find another provider or reschedule the service.

Payment / Cash Handling

Obtain assigned bank and ensure accuracy of contracted monies, obtain change required for expected business level, and keeping bank secure at all times.
Obtain and process guest payments for spa/salon services (e.g., cash, credit cards, gift certificates, master accounts, guest room accounts) using appropriate software (e.g., SpaSoft, Micros, Rio) and provide change as necessary.
Count and secure bank at end of shift.
Balance, scan, and drop receipts with Accounting.
Accept and log cash tips for employees.
Verify payment authorization for checks and credit cards using appropriate method.
Process adjustment vouchers, correction vouchers, and miscellaneous charges.

Promote and sell spa / salon services.

Check computer for updates and changes to schedule regularly throughout the day.
Confirm guest first and last name and type of treatment scheduled prior to beginning treatment.

Maintain Spa / Salon Environment

Notify Engineering of spa/salon maintenance and repair needs.

Safety and Security

Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
Policies and Procedures
Ensure uniform, name tags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
Follow company and department policies and procedures.
Protect the privacy and security of guests and coworkers.
Maintain confidentiality of proprietary materials and information.
Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
Perform other reasonable job duties as requested by Supervisors.

Working with Others

Support all co-workers and treat them with dignity and respect.
Develop and maintain positive and productive working relationships with other employees and departments.
Partner with and assist others to promote an environment of teamwork and achieve common goals.
Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.

Quality Assurance / Quality Improvement

Comply with quality assurance expectations and standards.

Physical Tasks

Stand, sit, or walk for an extended period of time or for an entire work shift.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

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Front Desk Executive

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Front Desk Executive