Fleet Personnel Officer (Planning)

Role & responsibilities

• Participates in the development of the ships manning plan and its subsequent monitoring.
  
• Ensure that ships are manned with suitable candidates in accordance to national and international legislation, as well as technical-, internal and customer requirements.
  
• Depending on rank, conducts and participates in interviews with potential candidates.
  
• Ensures that entries in PAL are maintained accordingly.
  
• Be familiar with all relevant contracts and agreement (such as Crew Man, CBA, SEA, POEA, CSC etc.).
  
• Ensures that each seafarer is provided with an employment contract in accordance to national and international legislation, as well as internal and customer requirements.
  
• Proposes and manages the rotation planning in a timely manner in cooperation with the ships command. Timely identifies future and current vacancies and takes appropriate action in order to fill open positions.
  
• Ensures EoC procedures are followed.
  
• Acts as the first point of contact for the seafarer and shipboard management team in respect to all standard and emergency crewing related issues. Actively cooperates with and supports the onboard team of the assigned ships.
  
• Coordinates with the FP Manager, CSCs and the ships’ the prompt and accurate implementation of any changes in ports’ procedures affecting the embarkation and disembarkation of crewmembers.
  
• Familiarizes and keeps up to date with relevant national / international rules &regulations. Maintains and regularly updates all required documentation, so as to safeguard the legitimate operation of ships’ and employment of seafarers.
  
• Ensures the effectiveness of the payroll.
  
• Monitors and evaluates the performance of the seafarers and identifies their training needs. Follows-up the successful completion of all trainings.
  
• Adhering to specific departmental procedures as instructed by FP Manager.
  
• Participates in the development, submission and implementation of the ships’ budget.
  
• Reviews its accurate execution, identifies cost saving opportunities and proposes corrective actions in case of deviations.
  
• Co-ordinates with CSC and makes sure all manning activities outsourced to CSC / GSC are timely and accurately performed.
  
• Do not waste money. Report identified cost saving opportunities.
  
• Close cooperation with all department to ensure adequate manning of the ships.
  
• Proactively uses the software systems and the IT platforms of the company.
  

Preferred candidate profile

• 2 to 10 years preferably experience as in Planning team of a ship management company
  
• Experience in the cruise shipping sector would be an additional advantage
  

Job-Specific Skills:

• Interpersonal skills
  
• Very good knowledge of the vessels’ crew requirements and seafarers’ specifications
  
• Knowledge of the cruise market and local market dynamics both for demand-supply situation
  
• Experience in recruitment, training and development methodologies
  
• Good knowledge of the seafarers’ rights and the maritime labour law
  
• Knowledge of the maritime legal framework e.g. employers’ obligations, recruitment prerequisites etc.
  
• Fluency in English
  
• PC literacy