Facility Officer

Procurement & Facilities Officer

Job Summary

Procurement & Facilities Officer

Key Responsibilities

Travel Management

• Booking and Logistics: Coordinate and book all domestic and international travel (flights, accommodations, ground transportation, visas) for employees and executives, ensuring compliance with company travel policy.
• Policy & System Management: Act as the subject matter expert for the corporate Travel Management System for booking and expense tracking; train new employees on its use and enforce adherence to the travel policy.
• Budget & Expense Control: Track, review, and process travel-related expense reports, ensuring accuracy, proper documentation, and compliance with budget limits.
• Vendor Relations (Travel): Manage relationships with travel agencies, airlines, hotels, and car rental companies to negotiate corporate rates and ensure high service levels.
• Duty of Care: Monitor travel advisories and coordinate with travelers during emergencies or disruptions (e.g., flight cancellations, security issues) to ensure traveler safety and provide 24/7 support coordination.

Required Qualifications and Skills

• Experience: Minimum of 5-9 years of experience in a Corporate Administration, Office Management, or Procurement role with demonstrated experience in both corporate travel and vendor management.
• This is a Senior Officer role reporting to the Manager .
• Education: Bachelor's degree
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and proven experience managing a dedicated Travel Management System and/or a Vendor Management System (VMS).
• Organizational Skills: Exceptional organizational and time management skills with a strong attention to detail and ability to manage multiple priorities under pressure.
• Communication: Excellent written and verbal communication skills, with the ability to negotiate and build positive relationships with internal stakeholders and external vendors.
• Financial Acumen: Strong understanding of budgeting, expense tracking, and invoice processing.

Preferred Skills

• Knowledge of global travel regulations and visa processes.
• Abele to handle Vendors.

Application Process & Interview Notice

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Please note: Online or video interviews are not available for this position.

If you are interested in this Procurement & Facilities Officer role and meet the requirements,

Please call us to schedule your face-to-face interview:

! Once you received the mail reply with conformation & please feel free to call me directly at your convenience for any further discussions. Alina Nayak (8150943336) Share your Cv with (alina.nayak@alshaya.com).