Facilities & Office Admin Manager

We’re Hiring: Facilities & Office Administration Manager

📍 Gurgaon (On-site) | 🕒 Full-Time | 💼 10+ Years Experience

About Darwix AI

Darwix AI is one of India’s fastest-growing GenAI startups, redefining enterprise sales and customer engagement with real-time conversational intelligence. While our core is AI-driven, we believe a smooth, safe, and well-managed workplace is key to building high-performing teams.

Role Overview

hands-on Facilities & Office Administration Manager

What You’ll Work On

1. Facilities & Infrastructure

• Manage electricity, DG, UPS, water, AC, ventilation, internet, CCTV, printers, fire safety, and other office utilities.
• Ensure preventive maintenance, quick breakdown resolution, and vendor SLA compliance.

2. Daily Office Operations

• Oversee housekeeping, pantry, stationery, front desk, security, and visitor management.
• Monitor hygiene, consumables, and office cleanliness standards.

3. People & Access Management

• Onboard new joiners with desk setup, ID/access cards, and basic kits.
• Manage exits, asset returns, access deactivation, and clearances.
• Track attendance, late entries, and exceptions.

4. Vendors, Leases & Projects

• Maintain a reliable vendor bench, negotiate costs, track AMCs, and monitor service quality.
• Coordinate lease agreements, office fit-outs, repairs, and landlord escalations.

5. Bills, Cash & Records

• Verify bills, reconcile petty cash, maintain records for leases, insurance, licenses, and safety certificates.

6. Compliance & Safety

• Keep NOCs, insurance, safety certificates, and first-aid kits up to date and audit-ready.

7. Reporting & KPIs

• Prepare monthly MIS: spend vs budget, incidents, vendor scorecards, SLA compliance, and risks/fixes.
• Track KPIs: utility uptime, hygiene audit scores, ticket closure times, and budget adherence.

8. After-Hours Readiness

• Ensure late-shift office readiness and provide on-call support for urgent issues.

Who You Are

✅ 10+ years in facilities/office admin with stable tenure and clean references.

✅ Hands-on experience with utilities, IT/office infrastructure, vendors, and housekeeping.

✅ Strong negotiation, documentation, and Excel/email skills.

✅ Trustworthy with keys, cash, and confidential information.

Why Join Us?

🌟 Competitive salary + performance bonuses

🌟 Clear SOPs and handover from day one

🌟 Opportunity to own and scale the office operations at a fast-growing startup

🌟 Work with a high-performing team in a collaborative culture

📩 How to Apply

career@darwix.ai

📌 Subject: Facilities & Office Admin Manager – [Your Name]

Darwix AI – Building the world’s most scalable AI sales intelligence platform. From India, for the World.