Export Documentation & Accounts Executive ( IMPORT EXPORT )

Job Description

We are seeking a detail-oriented Export Documentation & Accounts Executive to manage trade documentation and support basic accounting functions. The ideal candidate should have experience in export-import procedures and a foundational understanding of bookkeeping and day-to-day accounts management. Key Responsibilities: Export Documentation & Trade Operations: Manage end-to-end export and import procedures in compliance with regulations. Prepare pre-shipment and post-shipment documents accurately and timely. Draft and review purchase and sales contracts based on confirmed trade deals. Handle Letter of Credit (LC) transactions in accordance with UCP 600 and ISBP guidelines. Prepare and submit bank documents as per financial and trade requirements. Coordinate and issue shipping instructions to ensure smooth cargo movement. Maintain clear communication with suppliers, buyers, shipping lines, shipping agents, banks, and internal teams. Arrange export shipment insurance coverage as required. Keep MIS data updated for accurate reporting and tracking. Ensure timely submission of trade documents to buyers and banks. Manage Bill of Lading (BL) switching with shipping lines. Handle cross-country trade transactions efficiently. Accounting & Bookkeeping: Maintain basic bookkeeping records, including accounts payable and receivable. Assist in managing day-to-day financial transactions and reconciliations. Prepare and maintain invoices, payment records, and financial documentation. Coordinate with the finance team for bank reconciliations and account settlements. Ensure proper filing and documentation of financial records for audits and compliance. Requirements: Minimum 2 years of experience in Export Documentation & basic Accounting. Strong knowledge of international trade procedures and documentation. Basic understanding of accounting principles, bookkeeping, and financial transactions. Proficiency in Microsoft Office (Excel, Word, Outlook) and Adobe PDF. Experience with accounting software (preferred but not mandatory). Excellent organizational and communication skills. Ability to work under tight deadlines with high attention to detail. Pre-shipment and post-shipment documents,Letter of Credit (LC) transactions,purchase and sales contracts Bill of Lading (BL) switching ETC.