Executive- Trade Compliance

Job Description

Key activities Customer- External and Internal Understand customer biz Execution of the compliance testing plan, focusing on key risk areas within logistics operations (e.g., transportation, warehousing, customs, safety, environmental regulations). Conduct independent testing and reviews of processes, controls, and documentation to assess compliance with applicable regulations. Validation of various documents such as HAWB, AWB, PO copies, Invoices, pictures, evidences, etc. Investigate the circumstances and gathering necessary documentation (e.g., shipping documents, inspection reports, photographs, invoices). Utilize various testing methodologies, including process walkthroughs, data analysis, document reviews, and obtaining CAPA for errors from LLPs, carriers, etc. Identify and document compliance gaps, weaknesses in controls, and potential risks. Prepare clear and concise reports documenting the testing scope, methodology, findings, and recommendations. Stakeholder- External and Internal Will be the Point of contact for the country lead to receive the request for testing. Must carry out data integrity and compliance check processes as laid down in SOP. Must maintain a mater template at ones own and ensure that the same is updated time to time. Follow up with Country Lead [or any specific person assigned for the task] in case of any issues and data integrity and compliance after reporting closure to resolve it before the next reporting cycle. Escalate any issues or roadblocks which require senior management attention. Any system issues to be reported to right contact ensuring the ticket is raised and right methods are followed. Work up on the performance feedback provided by customers or line manager/senior management. Coordinate with external parties, including insurance providers, carriers, surveyors, and legal counsel, as required. Build and maintain positive relationships with key stakeholders. Responsible for complying with all Policies and other organizational policies &security procedures. Ensure understanding of Business rules and compliance to same. Should be cross trained in other functions / Regions / Country specific activities to act as a backup whenever required. Process Follow and adhere to processes and exception SOP’s Provide both verbal & written information in a timely, clear and concise manner. Provide deviations information to line manager, share queries / suggestions during new process development, adherence. Maintain records as necessary as per process / audits or as explained. Maintain approvals and archive critical data as per process. Key capabilities/ Competencies Must have excellent written and spoken English communication skills. Understanding of logistics processes, including transportation modes (road, sea, air), warehousing, and inventory management. Proficiency in MS Office Suite (Word, Excel, Outlook). Knowledge of international trade regulations and compliance standards is a plus. Excellent analytical and problem-solving skills with a keen attention to detail. Flexible in working for various shifts and able to handle work pressure. Works cooperatively with others to achieve target and objectives. Demonstrates thoroughness and accuracy in completing tasks. Familiarity with international shipping regulations and documentation. Provides both verbal and written information in a timely, clear and concise manner.