Executive Secretary

• Manage and maintain the Founder & Director’s calendar — scheduling appointments, meetings, and travel arrangements.
• Coordinate and follow up on internal and external meetings.
• Prepare agendas, minutes, and necessary documentation for meetings.
• Screen and prioritize phone calls, emails, and other communications.
• Serve as a liaison between the Director and internal/external stakeholders.
• Handle confidential information with utmost discretion.
• Draft emails, letters, and reports on behalf of the Director.
• Coordinate logistics for events, presentations, and business trips.
• Ensure the Director is well-prepared and briefed for all engagements.
• Maintain organized records and documentation as required.

Requirements:

• Proven experience (5+ years) as a personal/executive assistant or secretary to senior leadership.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism and discretion.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to take initiative and work independently.
• Positive attitude and polished personality.