Executive Secretary Cum Butler To Chairman

Role & responsibilities

The Butler cum Executive Secretary will work directly with the Chairman of the Company and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of the Chairman.

• Manage emails, text messages, information and other communications, respond to such communications highlight and priorities tasks which need immediate attention.
• Plan and maintain calendar and recurring tasks, arrange appointments and meetings.
• Drafting emails, notes, messages; circulate and file information effectively.
• Book transport and accommodation as and when required.
• Collaborate effectively internally and externally with external stakeholders.
• Scheduling appointments, maintaining an events calendar and sending reminders.
• Anticipate Chairman's needs by learning his preferences, allergies, dislikes, etc
• Oversee the table setting and serve meals, and refreshments to the Chairman.
• Communicate with housekeeping to ensure that office areas are cleaned at the most convenient time.
• Ensure House and the Office are clean and tidy when necessary.
• Assist in the planning and organizing of events or any dinner parties.
• Ensuring the smooth running of a household and servicing of principals and guests, usually supervising others but also providing service.
• Regularly interacting with the Chairman Office team to maintain direct communication and compliance with their needs.
• Ensuring efficiency, harmony, and high morale throughout.
• Caring for the household\'s guests and visitors.
• Always remain well-groomed.
• Perform all duties with discretion, professionalism, and a pleasant demeanor.
• Coordinating the maintenance and preservation of the estate's artworks, antiques, and silverware.
• Assisting with the management of important assets, including wines, cigars, books, and automobiles.
• Overseeing monthly budgeting and security, as well as household inventories for the property.
• Travel: Yes, as and when required.

Qualification:

• Degree/Diploma in Hospitality, Catering or Culinary
• Secretarial Course would be added advantage.

Experience:

• 4 to 6 years minimum work experience as a personal butler or in a similar role within a private household, luxury hotel, or high-net-worth individual (HNWI) setting.
• Proven experience in formal service, household management, event coordination, and guest relations.
• Familiarity with etiquette, discretion, and protocols expected in high-profile or VIP environments.
• Experience in managing household staff, coordinating with vendors, and overseeing daily domestic operations is preferred.
• Prior experience in international travel with principals or managing multiple residences will be an added advantage.