Executive Personal Assistant

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About the Role

based in Mumbai

Key Responsibilities

Administrative & Coordination:

• Manage daily schedules, calendars, reminders, and appointments
• Coordinate with internal teams for follow-ups and project updates
• Liaise with external vendors, service providers, and agencies
• Organize meetings, handle documentation, and maintain basic reports

Travel & Logistics:

• Handle end-to-end travel arrangements (flights, visas, hotels, transportation)
• Prepare detailed itineraries and manage any last-minute changes

Lifestyle & Personal Support:

• Assist with personal errands and household-related tasks
• Coordinate with household staff, vendors, and service providers as needed
• Manage gifting, reservations, and appointments (doctors, salons, etc.)

Digital & Communication:

• Draft emails, letters, and professional communication in excellent English
• Maintain confidentiality of all sensitive and personal information
• Handle data entry, digital filing, and maintain well-organized folders and documents

Key Requirements:

• Proven experience as a Personal Assistant or in a similar administrative role (6 months – 1 year minimum)
• Excellent written and spoken English
• Strong computer skills: MS Office, Google Workspace, Calendar management
• Highly organized with the ability to multitask and prioritize efficiently
• Professional demeanor, discretion, and reliability
• Familiarity with travel bookings, vendor follow-ups, and household coordination

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