Executive - EMS Support

Role & responsibilities

1. Track EMS Audit due dates and ensure attending superintendents and auditors are informed to conduct EMS audit in addition to VIR and Internal Audits.

2. Maintain EMS Audit Records Folder and audit record with Audit Report, NC and OBS preparation and follow up on closure.

3. Arrange to connect EMS seals, EMS log books, Oil record books for the fleet as and when required including new vessels being taken over in the fleet.

4. Maintain inventory of Flag State Log Books (MI / Panama / MPA / MCA) and replenish stock as required.

5. Seal Management - Maintain inventory, procure and supply MARPOL Seals (Metal and Plastic) to vessels.

6. Assist in preparing the Bio Fouling Management plan for new take overs.

7. Assist to prepare ECA Manual for new take overs.

8. Maintain records and feedback from vessels for EMS Campaign.

9. Maintain folder for Monthly EMS records from ships and follow up with vessels on missing records / either folder or in Shippalm.

10. Review records (especially ORB and GRB) and data updated and Shippalm and advise vessels / respective superintendents in case of issues.

11. Monitor usage of OWS and Incinerator for bilge, sludge and garbage management.

12. Update EMS Data for fleet KPI including quarterly checking on BI reports (Garbage/Bilge/Sludge/Sox).

13. Assist in preparation of MR write up and data collation for half yearly and annual MR preparation.

14. Ensure data and records for compliance with TMSA Element 10 is kept updated and audit ready.

15. Keep data on WPCI Website updated positively before the lock out date at the end of the quarter.

16. Update any other voluntary data reporting platforms as and when required.

17. Obtain supporting technical details for preparing the EU-MRV Manual and ensure timely submission to Class for EU MRV Approval.

18. Obtain supporting technical details for SEEMP Part-II and ensure timely submission to Class.

19. Assist in arranging SPRO cover for vessels calling China.

20. Assist in fulfilling EMS related tasks in MOC - for new vessel take over.

21. Follow up with new take over vessels to close out the MOC task sheet (EMS implementation).

22. Assist with preparation and follow up of MOC w.r.t. environment related matters and new regulations.

23. Assist in filling new entries and annual submission of VGP-eNOI data.

24. Maintain record and tracker record of Right Ship GHG Rating submission and update data for new take over vessels.

25. Follow-up with manning team to upload EMS Sign-off Declarations in ship palm.

26. Keep a track as and when required (acknowledgement / feedback from vessels) w.r.t. EMS Circulars / EMS related matters.

27. Respond to vessels, as required,

28. Assist with BWMP Approvals and IBWMC issuance for Panama Flag vessels, as and when required.

29. Ensure close follow up on all listed responsibilities and assist EMS cell with any other aspects that may arise with respect to EMS related matters.

30. Assist ECO is IMO DCS Annual Submissions for all vessels and follow up to obtain SOC.

31. Assist ECO is EU MRV Annual Submissions for all vessels and follow up to obtain DOC.

32. Assist ECO for Energy Management System [EnMS] analysis of fleet & related tasks.

Preferred candidate profile

1. Any Graduate
2. Must have sailing experience as 3rd/ 4th Engineer/3rd officer
3. Or have shore experience in EMS/ Vessel Performance
4. Should have knowledge of MS office (Excel).
5. PowerBI knowledge added advantage