Executive Coordinator to Management

Job Title: Executive Coordinator to Management (Office Role)

Location: Ahmedabad
Department: Executive Coordination & Administration
Reporting To: Director / Management
Employment Type: Full-time, Permanent
Work Mode: In-person
Salary Range: ₹20,000 – ₹35,000 per month

Job Summary

We are looking for a smart, professional, and highly organized Executive Coordinator / Personal Secretary to assist Management with day-to-day office operations, scheduling, communication, and confidential tasks. The ideal candidate must have excellent English communication skills and the ability to manage responsibilities independently.

Key Responsibilities1. Office Coordination

• Manage daily office work and support management in routine tasks.
• Handle documentation, filing, record keeping, and office communications.
• Prepare letters, reports, presentations, and official documents.
• Track tasks, follow-ups, and ensure timely completion.

2. Personal Assistance to Management

• Maintain the Director’s calendar, meetings, and appointments.
• Manage travel plans, reminders, and confidential information.
• Draft and respond to emails, letters, and official communication on behalf of management.
• Ensure smooth coordination between management and departments.

3. Enquiry & Communication Handling

• Attend calls, visitors, and enquiries professionally.
• Act as a bridge between clients, vendors, and internal departments.
• Ensure clear and timely communication as instructed by management.

4. Reporting & MIS

• Prepare daily, weekly, and monthly MIS reports.
• Assist in formatting, data entry, and basic analysis.
• Maintain meeting minutes and action points.

5. Administrative Support

• Assist in payment collections or cash handling when required.
• Organize and support meetings, events, and office activities.
• Ensure smooth administrative coordination.

Requirements

• Graduate in any discipline.
• Excellent English communication skills – both written and verbal (English Must).
• 1–5 years of experience in coordination, secretary, or admin roles.
• Strong knowledge of MS Office (Word, Excel, PowerPoint).
• Professional, trustworthy, and disciplined working style.
• Ability to multitask, work independently, and handle confidential tasks.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person