Executive Assistant

Job Title:

Key Responsibilities:

• Manage the MDs calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle and prioritize correspondence (emails, phone calls, etc.) on behalf of the MD.
• Act as a liaison between the MD and internal teams, clients, and stakeholders.
• Coordinate and facilitate meetings, ensuring proper documentation and follow-ups.
• Handle confidential information with discretion and professionalism.
• Organize and manage domestic and international travel arrangements, including visas, tickets, accommodations, and itineraries.
• Plan and coordinate events, conferences, and business meetings as required.
• Maintain records, files, and databases in an organized manner.
• Monitor deadlines, action items, and commitments, ensuring timely execution.
• Assist in the preparation of budgets and expense tracking for the MD’s office.
• Anticipate the MD’s needs and provide solutions proactively.
• Manage ad hoc tasks and projects with efficiency and professionalism.

Key Skills and Qualifications:

• Experience:

• Minimum of 3-5 years of experience as a Personal Secretary, Executive Assistant, or similar role.
• Experience working with senior leadership is highly desirable.

• Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Soft Skills:

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Discretion, reliability, and a professional demeanor.
• Ability to work independently and handle high-pressure situations.