Executive Assistant To Vice President - US Shift

VP of Sales US

Key Responsibilities:

Executive Support:

• Manage and optimize a dynamic calendar, including meetings, demos, client calls, and leadership check-ins.
• Prioritize meeting requests and time allocation across different functional and geographical teams.
• Prepare agendas, take meeting notes, and ensure timely follow-ups on action items.

Sales Operations Coordination:

• Collaborate with sales enablement and marketing teams to ensure alignment on campaigns, sales decks, and client collateral.
• Assist in the preparation of monthly and quarterly sales reports, pipeline updates, and revenue forecasts using tools like Salesforce and Excel.
• Support planning and execution of sales events, webinars, and customer workshops.

Travel & Communication:

• Draft, proofread, and manage email communications and presentation decks on behalf of the VP.
• Submit and track expense reports and budget documentation.

Qualifications:

• Any Graduate / Post Graduate with 5+ years of experience as an Executive Assistant supporting senior leadership in a tech or SaaS company.
• Proven ability to work in a fast-paced, remote-first or hybrid environment with globally distributed teams.
• Strong proficiency in tools like Google Workspace, Zoom, Slack, Salesforce, Notion, and Microsoft Office.
• Excellent verbal and written communication skills.
• Highly organized, detail-oriented, and skilled at managing multiple priorities simultaneously.
• Professional discretion and a proactive approach to problem-solving.

Preferred Skills:

• Familiarity with SaaS metrics, sales funnels, and product-led growth terminology.
• Experience with CRM customization and reporting (Salesforce or HubSpot).
• Understanding of Agile or software development lifecycles is a plus.
• Exposure to US geography
• Willingness to work in the US shift (9:00 am 5:00 pm EST)