Executive Assistant To MD

Job Description

Job Description s an Executive Assistant to the Managing Director, you will provide high-level administrative support, manage schedules, coordinate meetings, handle confidential information, and ensure efficient communication. Responsibilities include organizing travel arrangements, preparing reports, and acting as a liaison between the MD and internal/external stakeholders. The role demands discretion, strong organizational skills, and the ability to handle a variety of tasks with precision and professionalism. Role of an Executive Assistant to MD. Calendar Management: Effectively managing the MD s schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MD s time. Communication Handling: Acting as a primary point of contact between the MD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Information Management: Handling confidential information with discretion and maintaining organized records. This may involve preparing reports, presentations, and documentation for the MD. Meeting Coordination: Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Relationship Management: Building and maintaining positive relationships with key stakeholders, both internally and externally. This involves effective communication and representing the MD professionally. Problem Solving: Addressing day-to-day challenges and solving problems independently or by consulting with the MD when necessary. Event Planning: Organizing and coordinating company events, conferences, or other functions that involve the MD s participation.