Executive Assistant to Managing Director

Job Description

Responsibilities & Duties: 1. Administrative Support: a. Manage the daily schedules, appointments, and travel arrangements of director. b. Organize and maintain physical and digital filing systems for important documents. 2. Meeting & Event Management: a. Coordinate and schedule internal and external meetings, ensuring all logistics are in place. b. T ake meeting minutes, track action items, and follow up on deliverables. 3. Communication & Coordination: a. Serve as the first point of contact between directors and internal/external stakeholders. b. Handle incoming calls, emails, and correspondence on behalf of executives. c. Liaise with other departments to ensure smooth communication flow. 4. Travel Arrangements: a. Arrange travel itineraries, including flights, hotels, and ground transportation. b. Manage travel reimbursements and expense reports. 5. Project Management Support: a. Assist in managing small projects, including tracking deadlines, deliverables, and progress. b. Provide research and background information for projects, meetings, and presentations. 6. Job Posting, Shortlisting Candidates & Scheduling Interviews 7. Task Prioritization & Follow-up: a. Prioritise tasks and manage competing demands on the executive’s time. b. Follow up on outstanding tasks and ensure deadlines are met. 8. System Building & Enhancement 9. Update stages of different flows in Any.do 10. Data Entry 11. Tracking and Reporting : a. Maintain a database of all sold compressors and pipeline projects, including their locations and statuses. b. Generate regular reports on sales activities and project statuses. 12. Posting new job vacancies on online portals and arranging interviews Job Type: Full-time Pay: ₹23,054.73 - ₹43,144.09 per month Schedule: Day shift Work Location: In person