Executive Assistant to Founder

As a proactive and highly organized Personal Assistant (PA), your main role will involve working directly with our Danish founder to assist in managing daily operations, hiring, internal coordination, external communication, and more. You will be responsible for learning processes, documenting them, and establishing clean, repeatable workflows. Your responsibilities will largely revolve around identifying repeatable patterns and converting them into documented workflows. Your duties will encompass various aspects, including communication and executive support such as managing multiple email accounts and calendars for the founder and the team. You will serve as the primary communication point for clients via chat, contact forms, and email, ensuring timely follow-ups with clients, leads, and external contacts. Additionally, you will be involved in team coordination by maintaining a well-organized backlog, collaborating with external support to resolve impediments, and tracking deadlines and task completions. Furthermore, you will handle administration and bookkeeping tasks by drafting simple documents based on the founder's instructions, organizing company documents and internal file structures, and managing invoices through accounting software. In terms of Pune office operations, you will assist in managing equipment and supplies, maintaining a functional working environment, and aiding in onboarding and setup for local team members. Recruitment coordination will also be part of your responsibilities, including screening candidates, conducting early screening calls, and supporting the onboarding process for new employees. You must possess excellent English skills, both written and verbal, along with exceptional organizational abilities, reliability, and self-management skills. Being unafraid to ask questions, having high IT competence at a user level, maintaining a friendly and professional demeanor, and the ability to work with AI for translation without relying solely on it are essential skills for this role. The position is based in Pune, India, primarily in a co-working space with some flexibility for remote work. It is a full-time role, roughly aligned with Central European Time, and immediate availability is preferred. Communication will primarily be through Discord on a daily basis, with regular video calls with the founder. The expected experience for this role is 0-1 years.,