Executive Assistant to Director

Key Responsibilities:

Task & Follow-Up Management

Track all daily tasks assigned by the Director across departments and vendors.

• Follow up on pending work with internal teams (design, support, sales, service) and external partners.
• Maintain a daily task dashboard with status, owner, deadlines, and escalations.
• Send WhatsApp/email reminders to stakeholders and report completion status.

Communication & Coordination

Draft, review, and send professional emails and WhatsApp messages on behalf of the Director.

• Act as the communication bridge between the Director and staff, vendors, and clients.
• Join and note key action points from internal/external meetings and ensure closure.

Reporting & MIS

Maintain Google Sheets, dashboards, and trackers for production, sales, customer orders, service follow-ups, etc.

• Generate daily/weekly reports for Director’s review.
• Coordinate with accounts and logistics teams to update receivables/payables, LC status, dispatches.

Calendar & Meeting Management

Maintain the Director’s calendar – schedule meetings, calls, reviews, plant visits.

• Prepare meeting briefs, agendas, and follow-up notes.
• Remind the Director about key events, deadlines, and travel schedules.

Automation & Process Improvement

Use Google Sheets, Google Forms, basic Google sheet to automate tasks.

• Explore new tools to reduce manual work and improve team collaboration.

Job Type: Full-time

Pay: ₹18,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Life insurance
• Provident Fund

Ability to commute/relocate:

• Udhana, Surat, Gujarat: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• follow up skill

Education:

• Diploma (Required)

Experience:

• executive assistance : 2 years (Required)

Language:

• Fluent English (Required)

Work Location: In person

Application Deadline: 20/07/2025
Expected Start Date: 29/07/2025