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Executive Assistant To Dean

Executive Assistant To Dean

Flame University

5 - 10 years

5 - 12 Lacs

Pune

Posted:2 weeks ago| Platform:

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Skills Required

EA Drafting Meeting Management Calendar Management Email Communication MS Office MIS Reporting

Work Mode

Work from Office

Job Type

Full Time

Job Description

Position Summary:

The Executive Assistant (EA) to the Dean provides high-level administrative, operational, and strategic support to the Dean of the Faculty of Communication. The EA serves as a key liaison between the Deans office and internal/external stakeholders, ensuring effective communication, coordination, and execution of the Dean's priorities.

Key Responsibilities:

Administrative Support

Manage the Dean’s calendar, schedule meetings, and coordinate appointments, travel, and logistics.
Draft, review, and manage correspondence, reports, presentations, and meeting materials.
Organize and maintain records, files, and documentation in a systematic and secure manner.
Prepare and process expense claims, reimbursements, and procurement requests.

Communication & Liaison

Act as the primary point of contact for internal and external communications to the Dean's office.
Coordinate with faculty, staff, students, and external partners on behalf of the Dean.
Assist in drafting and editing speeches, emails, and official communication.

Operational & Strategic Support

Assist in the preparation and follow-up of strategic planning meetings, faculty reviews, and performance tracking.
Support project tracking, reporting, and deadline management for initiatives led by the Dean.
Coordinate faculty-level events, workshops, guest lectures, and committee meetings.

Confidentiality & Discretion

Handle sensitive and confidential information with a high degree of professionalism.
Maintain discretion in managing personnel matters, academic issues, and institutional strategies.

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