Executive Assistant To Chief of Staff

Key Responsibilities:

1. Executive Support:

• Manage the CEOs calendar, including scheduling meetings, appointments, and travel arrangements for both domestic and international, including liaison for country visa.
• Draft, Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
• Coordinate with other executive assistants of all stakeholders associated with KDEM and departments to ensure seamless communication and alignment.
• Handle sensitive and confidential information with discretion.
• Act as a thought partner to the CEO, providing insights and recommendations on strategic initiatives.
• Assist in preparing board meetings, including creating agendas, meeting materials, and presentations and admin arrangements in close coordination with the IT department.

2. Meeting Management and Coordination:

• Organize and prepare for internal and external meetings as per office orders ensuring that agendas are set and materials are ready.
• Take detailed minutes during meetings, distribute them promptly to all members attending the meeting and ensure all follow-up actions are clearly communicated and tracked.
• Coordinate with internal teams to ensure the timely completion status update of action items and projects assigned during meetings.

3. Client Interaction and Engagement:

• Schedule and coordinate meetings with clients, partners, and other external stakeholders, ensuring the CEO is well-prepared.
• Attend client meetings with the CEO as needed, taking notes and ensuring follow-up on action items.
• Build and maintain relationships with key clients and partners to enhance the company’s reputation and drive business growth.
• Draft and send communications to clients on behalf of the CEO, ensuring professionalism and consistency in messaging.

4. Internal Team Coordination:

• Act as a central point of contact between the CEO and internal teams to streamline communication and ensure alignment on strategic priorities.
• Facilitate communication and collaboration among executive team members and other departments.
• Coordinate internal team meetings, prepare agendas in coordination with the CEO and leads. and ensure clear communication of objectives and outcomes.

5. Administrative Oversight:

• Oversee the organisation of executive and leadership team meetings, including agenda setting, minute-taking, and follow-up on action items.
• Ensure that the CEO is well-prepared for meetings, events, and public appearances.
• Manage special projects and initiatives as assigned by the CEO.

Preferred Qualifications:

• Experience in a fast-paced, dynamic industry such as technology or consulting.
• Proven track record of managing strategic projects and initiatives.
• Familiarity with corporate governance and board management.
• Experience in client-facing roles or managing client relationships.

  Role & responsibilities