Executive Assistant To Chief Executive Officer (Female Preferred)

About the Role

Executive Assistant to the CEO (Om Thoke)

Female candidates are preferred for this position.

Key Responsibilities

1. Calendar & Schedule Management

• Manage the CEOs daily schedule, appointments, and travel plans.
• Prioritize meetings and ensure optimal time utilization.
• Set reminders, prepare agendas, and follow up with relevant stakeholders.
  

2. Client & Communication Handling

• Manage and respond to client WhatsApp groups, messages, and updates on behalf of the CEO.
• Draft emails, internal communications, and follow-ups as required.
• Maintain confidentiality while handling sensitive information.
  

3. Team Coordination

• Act as a bridge between the CEO and internal departments.
• Track progress on ongoing tasks, ensure timely updates, and push team members for deliverables.
• Assist in daily operations, project coordination, and internal communication flows.
  

4. Recruitment & Interview Coordination

• Schedule interviews, coordinate with candidates, and follow-up on shortlisted profiles.
• Assist in onboarding and document collection for new hires.
  

5. General Administrative Support

• Maintain records, documents, and dashboards.
• Handle basic MIS updates.
• Coordinate meetings, events, and office tasks as needed.
  

Skills & Qualifications

Required:

• 1–5 years of experience as an Executive Assistant, Admin Coordinator, or similar role.
• Excellent communication skills (English & Hindi).
• Strong organizational and multitasking abilities.
• Proficiency in Google Workspace (Docs, Sheets, Calendar), MS Office & WhatsApp communication.
• High level of professionalism, discretion, and responsiveness.
  

Preferred:

• Prior EA experience supporting Founders/CEOs.
• Experience in digital marketing, IT services, or startup ecosystems.
• Ability to handle fast-paced environments & dynamic priorities.
• Basic knowledge of Canva, video editing, and interested in content writing
  

Workplace Details

• Job Type:

  Full-time, On-site

• Location:

  HSR Layout, Sector 6, Bangalore

• Working Days:

  Monday to Saturday (Some flexibility may be required)

• Timings:

  10 AM – 7 PM (Flexible depending on CEO’s schedule)

Why Join Webfosys?

• Opportunity to work directly with

  Om Thoke

  , a well-known entrepreneur and digital marketing leader.
• A high-learning, growth-focused environment.
• Exposure to leadership-level decision-making and operations.
• Fast-paced, dynamic work culture with excellent career advancement potential.
• Attractive performance bonuses
  

How to Apply

Interested candidates can apply through Naukri.com or email their resume to om@webfosys.asia